Requisition ID: 272694

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

We are committed to investing in our employees and helping you continue your career at Scotiabank.

As a Regional Administrative Specialist, you will be responsible for providing administrative and operational support to assist Financial Advisors and Portfolio Managers in maintaining high standards of service for all MD clients.

Accountabilities

- Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
- Be accountable for the preparation and processing of client documentation and inputting transaction requests as directed by Advisors and Portfolio managers
- Work with Advisors, as well as a larger regional team of Administrators
- Be responsible for maintaining the currency and accuracy of the client contact database, ensuring all applicable information and notes are recorded correctly
- Play an important role in booking and preparing files for client meetings, responding to time-sensitive requests from Advisors during client meetings, preparing correspondence and ensuring a quick and efficient response to all inquiries from current and prospective clients regarding MD products and services
- Maintain a follow-up system for inquiries and issues, ensuring expeditious resolution based on MD specified service standards
- Support and participate in the research and resolution of a variety of client concerns as well as contributing to special projects, as required
- Ensure that monthly compliance-related tasks, such as compliance reporting logs and following up on non-compliant paperwork, are completed efficiently




- Liaise with Accountants and third parties to provide tax documents or statements as requested
- Perform general office duties, including reception coverage, when required
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.

Education / Experience

- College diploma in business, commerce or equivalent
- Demonstrated knowledge of the financial services industry and rules regarding estates, trusts,
- RESPs, RDSPs, FHSAs RRSPs/RRIFs, TFSAs, non-registered investments, and applicable tax-related issues
- Proficiency with Microsoft Office Suite
- Working knowledge of CRM2
- Canadian Securities Course (CSC) & Conduct and Practice Handbook (CPH) are considered assets
- A dedication to client service
- Robust organizational skills
- Strong attention to detail and follow-through skills
- Excellent verbal and written communication skills
- Initiative and are resourceful
- An ability to work independently or effectively within a team
- An ability to manage multiple priorities in a fast- paced environment
- An ability to effectively manage change
- A focus on achieving results

In addition to French, the successful candidate must also have sufficient knowledge of English, as the work involves interacting and collaborating regularly with groups and individuals based in Toronto, as well as constantly interacting with other people, including clients, who speak English, locally and elsewhere. #SWM

Location(s): Canada : Quebec : Laval

📌 Regional Administration Specialist - MD Financial Management (Montreal)
🏢 Scotia Wealth Management
📍 Montreal