Date Posted: 9/2/2026 Location: Little Fort Elementary School Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool through grade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan. The District has one early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9-12th grade campuses.

The Waukegan Community Unit School District

No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them. Under the primary direction of the School Principal and secondary direction of the Assistant Principal or Principal designee. Perform all necessary secretarial, clerical and record keeping functions, including filing in a timely manner as necessary for the effective functioning of the office and school.

Collaborates with school Administrators and Co-Secretary in all aspects of providing support to the school. Acts as receptionist for the school welcoming students, parents, staff and visitors to the school. Receives phone calls and distributes messages accordingly.

Enrolls and withdraws students using the Student Information System (SIS) and Online processing. Participates in all registrations for the school and incoming and/or returning students. Maintain and update all necessary census data in SIS relating to the student record, including but not limited to: Registration, Fees, Households, Phone, Address, etc.

Communicate with all Administrative Departments and other schools when necessary.



Become well versed in all software programs used for data collection, attendance reporting, payroll reporting and finances within the district. deposits, requisitions, collection of fees, and payroll as directed by Principal within District Guidelines and Procedures. Assists during peak times and extended absences with the generation and distribution of student attendance letters.

Assists during peak times and extended absences with student records requests in a timely manner. Maintains all necessary documentation following Records Management Procedures.

Assist

Co-Secretary in creating and maintaining CUM Folders and White Cards for all students, including Transcript Labels.

Follows District Record Management

Procedures for maintaining student records. Gather material and obtain documents, electronic or otherwise, for reports and other purposes in accordance with specific instructions. Perform a wide variety of confidential and complex secretarial tasks for the school.

Support office by using automated equipment such as computers, printers, copy equipment, voice messaging system, electronic mail systems and telephones. Collaborates and works with Principal, Co-Secretary and Administrative Staff in maintaining all school finances, including but not limited to Student Fees, Board Accounts and Activity Accounts. Attend all training and workshops as deemed necessary and mandatory by LC Administration,



Administrative Departments and Supervisor(s).

Collaborate with Administration and Co-Secretary to become fully versed and skilled to perform cross coverage responsibilities during extended absences. This is not limited to district training, self-initiative and/or building based needs. Must have a high school diploma of equivalent; Commitment to the belief that all children, regardless of circumstances, can achieve at high levels.

Good communication, organizational, computer, and interpersonal skills required. Demonstrated ability to work with data in multiple computer environments, including but not limited to: Windows based PC's, district-wide networked systems including the Student Information System (SIS) and Financial Management System (FMS), Google systems. Effective and efficient word processing skills with knowledge of Microsoft Office suite of programs.

Ability to care for minute details and editing skills to ensure reliable and accurate results, verifying information for accuracy. Ability to do record keeping, prioritize and work independently with minimal supervision and follow oral and written instructions. Ability to interact in a positive manner with students, staff, parents, outside agencies, and central services staff.

Pass the district secretarial typing test and exam(s). 1A per WPSS Contract Candidates must submit an online application by the closing date. Busy office workplace with multiple priorities and frequent interruptions.

Waukegan Community Unit School

District 60 offers employment opportunities without regard to age, gender, race, color, gender identity, national origin, religion, marital or military/veteran status, sexual orientation, pregnancy, parental status, genetics, disability or other protected category. #

📌 School Secretary - Finance (Little Fort)
🏢 Waukegan School Dist 60
📍 Little Fort