The Senior Operations Coordinator, Regional Communities serves as the operational hub for Federation's team of Community Connectors working throughout British Columbia. Acting as the central point of coordination, this role ensures Connectors have the tools, information, and internal support they need to successfully serve their communities.

The Senior Operations

Coordinator, Regional Communities serves as the operational hub for Federation's team of Community Connectors working throughout British Columbia. Acting as the central point of coordination, this role ensures Connectors have the tools, information, and internal support they need to successfully serve their communities. Working closely with Federation’s operation and service providing departments, the Senior Operations Coordinator develops efficient systems, manages budgets and data, coordinates cross-departmental initiatives, and oversees the administrative planning of Federation's annual Regional Communities Summit.

This role is ideal for someone who enjoys building systems, solving operational challenges, and keeping many moving pieces running smoothly. Serve as the primary operational contact for Community Connectors across British Columbia. Develop, document, and continually improve workflows, data, templates, and operating procedures.

Maintain a centralized library of resources, tools, and reference materials. Support onboarding of recent Connectors and provide ongoing administrative guidance. Budget, Reporting & Data Management Prepare regular reports and dashboards on activities, community engagement, budgets, and outcomes.

Maintain accurate records within Microsoft Dynamics CRM and ensure data quality. Events & Project Management Lead the administrative planning and coordination of Federation's annual Regional Communities Summit, including logistics, scheduling, materials, registrations, vendor coordination,



and budget tracking. Coordinate additional meetings, training sessions, and provincial initiatives throughout the year.

Coordinate marketing and communications requests from Connectors, ensuring they’re submitted through the appropriate intake process, required information is complete, timelines are realistic, and projects are tracked through completion. Maintain a monthly calendar of regional community events and dates. Collect photos, videos, testimonials, and post-event information from regional communities to help the Communications & Marketing team with storytelling and overall communications and impact reporting.

Ensure

Connectors have access to the latest brand assets, templates, and guidelines.

Continuous Improvement

Support special projects and organizational initiatives as required. We’re looking for someone who combines exceptional organizational skills with strong judgment, initiative, and a passion for helping others succeed. 3–5 years of experience in operations, program coordination, or administrative management, ideally within a nonprofit or community-focused organization. ~ Outstanding organizational and time management skills with the ability to manage multiple priorities simultaneously. ~ Strong financial and administrative skills, including budget tracking and expense reconciliation. ~ Experience using CRM systems (Microsoft Dynamics preferred). ~ Strong digital literacy, including Microsoft Office, Google Workspace, and AI productivity tools.





Experience with Canva, Adobe, or similar software is an asset. ~ A continuous improvement mindset with the ability to identify opportunities to streamline processes. ~ Post secondary education in nonprofit management, business administration, community development, or a related field; Assets Experience working in the nonprofit sector.

Experience with Microsoft Teams and Zoom.

Jewish

Federation of British Columbia is the central planning, convening, facilitating, and fundraising organization for the local Jewish community and works collaboratively with more than three dozen partner organizations, unifying their work. Together, we touch the lives of thousands of community members—Jewish and non-Jewish—locally, in Israel, and around the world. Tzedakah – justice, charity Klal Israel – unity of the Jewish people Why Work For Jewish Federation Meaningful work that strengthens and protects the Jewish community, locally, throughout BC and in Israel A sincere and supportive workplace culture grounded in collaboration, excellence, and care Investment in employee growth through training and professional development Extended Healthcare, including Vision & Dental ~ Life & Travel Insurance ~ 3 Weeks Paid Vacation in addition to Jewish Holidays, and Statutory Holidays Closures ~ Early Office Closures at 3 PM on Fridays ~ Competitive Maternity/Paternal Leave Bridging & Top-Up after 2 years of service ~ Membership Discount to the Jewish Community Centre of Vancouver Schedule: Full-time, Permanent - based on a 35-hour work week Jewish Federation is committed to equal opportunity and equal treatment for every prospective and current employee.

We value diversity in the workplace and believe our work is stronger when it benefits from the experience and knowledge of a diverse team. #

📌 Senior Operations Coordinator, Regional Communities (Vancouver)
🏢 Jewish Federation of British Columbia (JFBC)
📍 Vancouver