Administrative Assistant (Full-Time, Permanent)

Location: Fort McMurray, AB

Organization: Girls Inc. of Northern Alberta

Reports to: Executive Director

Salary: Competitive

Girls Inc. of Northern Alberta is seeking a detail-oriented and proactive Administrative Assistant to support daily operations, finance, HR, and program coordination. The ideal candidate has strong organizational skills, comfort with tech tools, and a passion for empowering girls.

Who we are:

Girls Inc. of Northern Alberta is the only non-profit in the Wood Buffalo region – and in Western Canada – offering gender-specific programming with a mission to inspire all girls to be strong, smart and bold. We envision powerful girls in an equitable society – a world in which all girls value their whole selves, discover their inherent strengths and achieve their goals.

To address layers of needs and challenges unique to girls ages 6-18 in Wood Buffalo, we deliver life-changing programs that are innovative, intentional, research-based, preventative, holistic, context-specific, age-appropriate, barrier-free and transformational. Our programming provides girls with the knowledge and skills needed to break free from stereotypes, create social change and be proud of who they are.

Key Responsibilities

Office & Administrative Support

- Maintain filing systems, inventory, and scheduling.




- Be responsible for AGLC coordination and reporting
- Organize meetings, take minutes, and support internal communications.
- Ensure a clean and organized office environment.
- Monitor the Executive Director’s email during her absence
- Maintain strict confidentiality

Finance & Bookkeeping

- Support payroll processes and expense tracking.
- Maintain petty cash, issue cheques, and manage vendor records.

Fundraising & Events

- Assist with organizing events/fundraisers
- Track sponsorships, volunteers, and donations.
- Support fundraising and grant reporting.

Program & Communications

- Assist with program data collection and logistics.

Qualifications

- Minimum 1 year of administrative experience, preferably in a nonprofit setting.
- Proficient in QuickBooks, Microsoft Office, Google Suite, and payroll tools like Ceridian.
- Solid communication, organizational, and problem-solving skills.
- Ability to work independently, manage time well, and adapt quickly.
- Commitment to Girls Inc.’s mission to inspire all girls to be strong, smart, and bold.
- Administrative diploma/certification(s) and/or exposure to PR work considered an asset

Job Types: Full-time, Permanent

Benefits:

- Dental care
- Extended health care
- Paid time off

Work Location: In person

📌 Administrative Assistant (Fort McMurray)
🏢 Girls Inc. of Northern Alberta
📍 Fort McMurray