About Aurora Peat Products

Aurora Peat Products Ltd. is a Canadian peat moss producer supplying professional growing media and peat products to customers throughout Canada and the United States.

We are looking for an organized, dependable, and detail-oriented Administrative Coordinator to join our team. This is a hands-on office role that supports our daily administrative and logistics operations, including reception, customer order entry, invoicing, shipping and customs documentation, logistics scheduling, and carrier compliance.

This position is a valuable fit for someone who enjoys staying organized, working with different departments, and keeping things moving in a busy operational environment.

What You'll Be Doing

Administrative Responsibilities

- Manage reception and act as the first point of contact for visitors, customers, carriers, and truck drivers.
- Answer and direct incoming calls and general inquiries.
- Enter customer orders accurately and ensure order information is complete.
- Prepare and process customer invoices and supporting documentation.
- Work closely with Sales, Logistics, Production, and other internal departments to ensure orders are processed smoothly.
- Maintain clean, accurate, and organized electronic and physical filing systems.
- Assist with other administrative duties as required.

Logistics Responsibilities

- Prepare customs and cross-border shipping documentation for shipments into the United States.
- Check truck drivers in and out of the facility and provide required shipping paperwork.
- Maintain accurate records of incoming and outgoing loads.
- Prepare and send logistics dispatches to carriers for booked loads.
- Prepare and distribute weekly shipping schedules for booked and scheduled loads.
- Communicate with carriers regarding pickup appointments, load information, documentation, and schedule changes.
- Maintain complete and organized carrier files and onboarding packages.
- Track carrier documentation,



including insurance certificates, and follow up for updated documents before they expire.
- Ensure carrier records and required compliance documentation remain current and complete.
- Work closely with Sales, Logistics, Production, and other internal departments to ensure shipments are processed smoothly.
- Assist with other logistics and operational duties as required.

What We're Looking For

- Strong organizational skills with excellent attention to detail.
- Comfortable managing multiple priorities in a busy office environment.
- Strong written and verbal communication skills.
- Qualified and confident when communicating with customers, carriers, and truck drivers.
- Comfortable working with computers, email, spreadsheets, and business software.
- Able to work independently while also being part of a team.
- Reliable, proactive, and willing to take ownership of assigned responsibilities.
- Strong accuracy when working with orders, invoices, shipping documents, and data entry.
- Previous administrative, order entry, logistics, transportation, shipping, or invoicing experience is considered an asset.
- Experience with customs or cross-border shipping documentation is considered an asset.
- Experience with Microsoft Dynamics GP or similar ERP/accounting software is considered an asset.

Why Join Aurora Peat Products?

This role provides exposure to multiple areas of the business rather than being limited to traditional reception or administrative work. You'll work directly with our sales, logistics, production, customers, carriers, and drivers and play an important part in keeping our day-to-day operations organized and running smoothly.

We are looking for someone who wants to become a reliable part of the team, learn the business, and grow their knowledge and responsibilities over time.

Pay: $23.00-$24.00 per hour

Expected hours: 40.0 per week

Benefits:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Work Location: In person

📌 Adminstrative Coordinator (Edmonton)
🏢 Aurora Peat Products
📍 Edmonton