Halifax Harbour Bridges (HHB), a division of Link Nova Scotia, operates and maintains the Angus L. Macdonald and A. Murray MacKay Bridges, supporting over 38 million crossings every year. We’re committed to providing safe, effective, and cost-effective cross-harbour transportation and safety is at the centre of everything we do. It’s a shared responsibility across our entire team.

The Administrative Assistant provides administrative and office support to the Executive Director and Manager, Maintenance, ensuring the effective coordination of day-to-day operations and departmental activities. Reporting to the Project Coordinator (Business Services), the position performs a broad range of administrative and technical duties, including meeting coordination, records and information management, document preparation, and operational support. The role requires strong organizational skills, sound knowledge of office practices and procedures, and the ability to manage information and administrative processes accurately, efficiently, and with a high degree of professionalism.

Essential Duties and Responsibilities:

- Provide administrative support to the Executive Director, Manager, Maintenance, and departmental staff to support the effective operation of the department.
- Coordinate calendars, meetings, appointments, travel arrangements, and related logistics.
- Prepare, format, and distribute correspondence, reports, presentations, agendas, and other business documents.
- Record meeting minutes, track action items, and support timely follow-up on key decisions and commitments.
- Maintain electronic records, filing systems, and document repositories to ensure information is accurate, organized, and accessible.
- Manage incoming correspondence and inquiries, ensuring information is routed appropriately and responded to in a timely manner.
- Support purchasing, invoice processing, timesheets, budget tracking, and other administrative and financial activities.




- Coordinate departmental events, training sessions, meetings, and special projects, providing logistical and administrative support as required.
- Contribute to the continuous improvement of administrative processes, tools, and procedures to enhance efficiency and service delivery.

Requirements:

- Diploma or certificate in Office Administration, Business Administration, or a related field. An equivalent combination of education and experience will be considered.
- Minimum three years of administrative experience supporting leaders, managers, or teams.
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience using SharePoint and electronic document or records management systems.
- Experience preparing correspondence, reports, presentations, meeting agendas, and minutes.
- Strong organizational, communication, and customer service skills with the ability to manage multiple priorities while maintaining accuracy and attention to detail.
- Demonstrated professionalism and discretion when handling confidential information.
- Experience with financial administration, purchasing, or budgeting processes is considered an asset.
- Professional administrative certifications such as CAP are considered an asset.
- Legally eligible to work in Canada
- Class 5 Driver’s Licence

Position details:

- This is a Full-time, Permanent, Non-union position, working 35 hours per week, Monday to Friday.
- Overtime and extended hours will be required based on operational needs and will be compensated as per HHB policy.




- The annual salary range for this position is $48,881 - $61,101

Working conditions:

This role is primarily performed in an office-based environment using standard office equipment, with much of the work completed while seated and frequent opportunities to move throughout the day. Occasional site visits may be required, with limited exposure to mild environmental conditions such as dust, noise, or other workplace factors. The position requires sustained visual attention, mental concentration, accuracy, and sound judgment to manage competing priorities, tight deadlines, sensitive information, and confidential matters. Work is generally performed under acceptable conditions, with occasional exposure to psychological pressures such as deadlines or repetitive tasks. Professionalism, integrity, discretion, and the ability to exercise independent judgment are essential to success in the role.

How to Apply:

Interested candidates may submit their resumes and complete all pre-screening questions by 4:00 pm on Friday, September 18, 2026. If you need an accommodation, please contact [email protected]

Please note:

The successful candidate must pass a background check, including a criminal record check, employment verification and eligibility to work in Canada.

Employment Equity Statement:

HHB is committed to a workforce that reflects the communities we serve. Applicants are encouraged to voluntarily self-identify to support our diversity and inclusion efforts.

Employment is conditional upon satisfactory reference checks, background checks, and confirmation of eligibility to work in Canada. Personal information is collected in accordance with the Freedom of Information and Protection of Privacy Act and used solely for recruitment purposes.

HHB appreciates all applications; however, only candidates selected for interviews will be contacted.

📌 Administrative Assistant (Dartmouth)
🏢 Halifax Harbour Bridges
📍 Dartmouth