OFFICE AGENT CL I

Nature of the work
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Characteristic functions
The employee in this class of employment ensures that the applicable practices, regulations, instructions, policies, methods and procedures are respected. To do so, he or she drafts, prepares, creates, verifies and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data.

He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, in the mail or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances.

He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties.

As instructed, the employee carries out administrative operations related to aptitude tests and administers the tests.

The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; he or she carries out research on the Internet; uses e-mail. He or she may be required to help, on occasion, colleagues with the common software and programs used.





The employee may be required to train new class I office agents as well as to coordinate the work of support staff.

If need be, he or she performs any other related duty.

Required Qualification
Schooling
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other requirements
Have some knowledge of office automation.

Board Requirements

- The employee organizes confidential student files, assessment reports and other confidential records.

- He or she prepares and organizes meeting documents and materials.

- He or she assists with the collection of data for statistics.

- He or she photocopies, collates and organizes documents and exams

- Written and oral proficiency in the two official languages

- Experience with international student registration, an asset

- Knowledge of Microsoft Office Suite

- Valuable telephone skills

- Good interpersonal skills

- Knowledge of library-based computer software

Remuneration
$20.76 – 23.22, in conformity with the salary scales set by the Ministry

Immediate Supervisor
Centre Director

Work Schedule
Schedule: Monday to Friday: 9h00 – 13:00 or 12h 00 - 16:00

DATE
Effective immediately

**“Comme employeur, la commission scolaire New Frontiers souscrit au principe de l’égalité d’accès à l’emploi et valorise la diversité au sein de son effectif en encourageant toutes les candidates et tous les candidats qualifiés à présenter une demande. Nous nous sommes engagés à créer un processus de sélection et un milieu de travail inclusifs et équitables.”

**“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier-free selection processes and work environments.”

Le Service des ressources humaines - Human Resources Department

📌 Office Agent Cl l -N-027-084 (Châteauguay)
🏢 New Frontiers School Board
📍 Châteauguay