We are seeking a highly organized, personable, and proactive Office Manager to join our dynamic team. This role is ideal for someone who thrives in a wellness-focused environment, with medical admin experience, enjoys supporting both clients and instructors, and takes pride in keeping operations running smoothly.

About Us

We are a welcoming, community-driven Clinic & Functional Pilates Focused Studio dedicated to helping clients build strength, flexibility, and confidence in a supportive environment. We value professionalism, positivity, and exceptional client service.

Position Overview

The Office Manager will oversee daily administrative operations, manage client communications, support instructors, and ensure an outstanding experience from first contact to every visit thereafter.

Key Responsibilities

Client Services & Front Desk Management

- Greet clients and create a warm, professional atmosphere
- Manage class bookings, cancellations, and waitlists
- Respond to phone calls, emails, and client inquiries promptly
- Handle retail sales and membership transactions

Administrative & Operational Support

- Manage and support Clinical Staff and their paients
- Maintain accurate client records and studio scheduling systems
- Process payroll support and assist with instructor scheduling
- Manage studio supplies and retail inventory




- Coordinate studio maintenance and vendor relationships

Financial & Reporting Support

- Track memberships, renewals, and billing
- Assist with accounts receivable and reporting
- Monitor daily sales and prepare summary reports

Marketing & Community Engagement

- Assist with social media updates and email newsletters as needed
- Support studio promotions, events, and client outreach as needed

Qualifications

- 2+ years of administrative medical or office management experience (fitness/wellness industry preferred)
- Robust organizational and multitasking skills
- Excellent communication and customer service abilities
- Proficiency with scheduling software
- Proficiency with computer software ( Google Workspace/ Apple Computers)
- Self-motivated, dependable, and detail-oriented

Compensation & Benefits

- Competitive hourly pay (based on experience)
- Complimentary Pilates classes
- Supportive, positive work environment
- Flexible Schedule: Full-time 32-40 hours (including some early mornings, evenings, or occasional weekends as needed).

Job Type: Full-time

Pay: $18.00-$24.00 per hour

Benefits:

- Casual dress
- On-site parking

Education:

- Secondary School (preferred)

Work Location: In person

📌 Office Manager (Greater Sudbury)
🏢 Moetus Health
📍 Greater Sudbury