Administrative Assistant II, Medical - OphthalmologyFull-timeDepartment: Krembil Brain InstituteCompensation: CAD 25.56 – CAD 31.95 hourlyUnion: Non-UnionNumber of Vacancies: 1New or Replacement role: ReplacementSite: Toronto Western HospitalReports to: PhysicianHours: 37.5 hours per weekSalary: $25.56 – $31.95 per hourShifts: 8‑4 / 9‑5 Monday – FridayStatus: Permanent Full-timeClosing Date: June 15, 2026Job SummaryThe MEDICAL ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of medical/professional personnel.Key ResponsibilitiesAct independently to maintain written and/or electronic appointment schedule/calendar for various levels of personnel.Use medical terminology and advanced functions to provide word-processing/typing services for moderately complex documents.Provide efficient reception responsibilities drawing on medical terminology and senior secretarial experience.Organize, modify, and maintain confidential electronic/paper filing and retrieval systems.Arrange small to mid-size formal and informal meetings/events.Perform moderately complex billing and budgetary functions for multiple cost centers.Provide functional supervision and leadership to lower classified clerical positions.Ensure efficient operation of the office, within scope of authority.Perform other related clerical support activities, cross‑functional duties, or duties consistent with the job classification as required.QualificationsHigh school completion or recognized equivalent.Certificate or recognized post-secondary program in office/medical administration.Two (2)



years of related administrative support experience.Experience with EPIC EMR for managing referrals, appointment scheduling, and standard clinical operations (preferred).Experience with online survey and research database tools such as REDCap (asset).Previous on‑the‑job computer/word‑processing experience in a Microsoft Office workplace (preferred).Experience working in a health‑care environment (asset).Fluency in a second language is considered an asset (e.G., French).Knowledge of medical terminology (asset).Excellent organizational and time‑management skills.Excellent interpersonal, verbal, and written communication skills.Ability to operate effectively in an interdisciplinary team.BenefitsCompetitive offer packages.Member of the Healthcare of Ontario Pension Plan (HOOPP) – https://hoopp.Com/.Close access to transit and UHN shuttle service.Flexible work environment.Opportunities for development and promotion within a large organization.Additional perks: corporate discounts on travel, restaurants, parking, phone plans, auto insurance, on‑site gyms, etc.Current UHN employees must have successfully completed their probationary period, have a good employee record and satisfactory attendance in accordance with UHN’s attendance management program to be eligible for consideration.All applications must be submitted before the posting close date.UHN may require a Criminal Record Check. If any information provided by a candidate is found to be misleading, inaccurate or incorrect, UHN reserves the right to discontinue consideration of their application.UHNis an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.#J-18808-Ljbffr

📌 Administrative Assistant Ii, Medical - Ophthalmology - C$25.6 - C$31.9 An Hour (Winnipeg)
🏢 Uhn
📍 Winnipeg