Wage Range:$29.00 – $34.00 per hour, depending on experience and qualificationsSchedule:Monday to Friday, with flexibility required based on operational needsReports To:Fleet ManagerAbout the RoleWe are looking for a highly organized, detail-oriented, and proactiveFleet Coordinatorto support the day-to-day operations of our equipment, fleet, and maintenance program.This role is critical in helping keep our fleet running efficiently, minimizing downtime, and ensuring clear communication between the shop, field teams, project teams, and vendors. The Fleet Coordinator will support maintenance tracking, repairs, inspections, purchase orders, parts coordination, fuel card management, fleet system administration, and fleet documentation.This position requires someone who is comfortable working in a fast-paced, high-accountability environment where priorities can shift quickly and follow-through is essential. The successful candidate will take ownership of tasks, stay organized, communicate proactively, and help ensure our fleet remains work-ready to support ongoing operations.If you enjoy problem-solving, coordinating moving parts, and keeping things running smoothly behind the scenes, this role may be a strong fit for you.Key ResponsibilitiesFleet & Maintenance CoordinationCoordinate and track maintenance, repairs, inspections, and service requirements for fleet vehicles and equipmentReview pre-use inspections and identify maintenance or repair items requiring follow-upEnsure reported deficiencies are documented, tracked, and addressed in a timely mannerSupport scheduling of repairs, inspections, servicing, and preventative maintenanceMonitor equipment availability and help reduce downtime across the fleetAssist with tracking equipment hours, usage, service intervals, and repair statusCoordinate with supervisors, operators, mechanics, and vendors to ensure equipment needs are addressedFuel Card ManagementManage fleet fuel cards, including issuing, tracking, cancelling, and reconciling usageMonitor fuel card transactions for accuracy and appropriate useMaintain organized records related to fuel cards and fuel usageFollow up on discrepancies, missing receipts, or unusual transactions as requiredProcurement & Parts ManagementCreate and manage purchase orders for parts, services, repairs, and maintenance-related expensesSource and order parts from vendors in a timely and cost-effective mannerTrack parts orders, backorders, delivery timelines, and vendor follow-upCoordinate with the shop and field teams to ensure required parts and materials are available when neededEnsure accurate documentation and cost tracking for all purchasesSupport invoice review,



coding, and reconciliation as requiredSystems & TrackingMonitor and manage fleet data through Samsara, including GPS tracking, diagnostics, alerts, and equipment informationMaintain accurate digital records of service history, inspections, certifications, repairs, and compliance documentationTrack equipment utilization, maintenance status, and outstanding repair itemsKeep fleet records organized, current, and audit-readyIdentify gaps in tracking, documentation, or processes and support continuous improvementCommunication & CoordinationAct as a key point of coordination between the shop, field teams, project teams, vendors, and managementFollow up on outstanding repairs, service requests, inspections, and parts with vendors and internal teamsProvide regular updates on fleet status, outstanding items, and repair timelinesEscalate delays, issues, bottlenecks, or urgent repair needs proactivelySupport clear communication to ensure equipment needs are understood and addressedCompliance & DocumentationMaintain organized records for inspections, certifications, maintenance logs, repairs, and service documentationSupport compliance with company policies, safety requirements, and applicable regulatory standardsAssist with documentation required for audits, project requirements, insurance, and internal reportingEnsure equipment and fleet files are accurate, complete, and accessibleSupport safety-focused fleet practices by ensuring deficiencies and service requirements are properly documented and followed up onWhat You BringStrong organizational skills and attention to detailAbility to manage multiple priorities in a fast-paced environmentClear and professional communication skillsStrong follow-up skills and a sense of urgencyExperience with purchase orders, inventory, parts ordering, fleet coordination, or maintenance administration is considered an assetComfortable using technology, digital tracking systems, and fleet management platformsExperience with Samsara or similar fleet management systems is considered an assetAbility to work collaboratively with shop, field, operations, and administrative teamsStrong problem-solving skills with a proactive,



solutions-focused approachAbility to take ownership of tasks and follow through without constant directionPractical understanding of equipment, vehicles, maintenance, or construction operations is considered an assetAbility to remain calm, organized, and professional when priorities shiftQualificationsPrevious experience in fleet coordination, maintenance administration, parts coordination, procurement, dispatch, or a related role is preferredExperience in construction, civil works, mining, transportation, equipment rental, or heavy industry is considered an assetProficiency with Microsoft Office, Outlook, Excel, and digital tracking systemsExperience with purchase orders, invoices, vendor coordination, and basic cost tracking is preferredValid Class 5 driver's licence is preferredMust be eligible to work in CanadaWorking ConditionsOffice-based role in Kamloops, BC, with regular communication with shop and field teamsOccasional visits to shop, yard, or project locations may be requiredFast-paced environment with competing priorities and time-sensitive operational needsMay require occasional flexibility outside regular business hours to support urgent fleet or equipment requirementsWage range of $29.00 – $34.00 per hour, depending on experience and qualificationsCompetitive advantages package, where applicableGroup retirement savings plan eligibilityOpportunity to contribute to a growing organization with diverse construction, industrial, and resource-sector operationsWhat Success Looks LikeFleet vehicles and equipment are consistently work-ready with minimal downtimeMaintenance, repairs, inspections, and deficiencies are clearly tracked and followed up onPurchase orders, invoices, fuel card records, and supporting documentation are accurate and up to dateParts, repairs, and services are coordinated efficiently and without unnecessary delaysFleet records and documentation are clean, organized, and audit-readyCommunication between the shop, field teams, vendors, and management is clear and timelyIssues are identified early, escalated appropriately, and followed through to completionInternal teams have confidence that fleet-related requests and follow-ups are being managed effectivelyWhy Join UsBe part of a team focused on operational excellence and continuous improvementPlay a key role in keeping equipment running efficiently and projects moving forwardWork in a supportive, team-oriented environmentGain exposure to fleet, equipment, maintenance, and operational coordination across active construction and industrial projectsContribute to practical systems and processes that support safe, efficient, and reliable operations#J-18808-Ljbffr

📌 Fleet Coordinator - $29 - $34 An Hour (Winnipeg)
🏢 Infracon Construction
📍 Winnipeg