OverviewAbout this opportunity: The Interior Services Administrative Assistant provides clerical and administrative support to the Manager, Interior Services. This role may also support other units under the purview of the Associate Director of Operations and Facilities Services. The position is an essential point of contact for departmental staff and acts as a liaison to the greater Facilities Management group as well as other central university service providers. The Administrative Assistant is responsible for assembling employee leave information and employment contracts, supporting the recruiting process, and providing general administrative duties including ordering supplies, file/database maintenance, and organizing internal meetings and events.ResponsibilitiesProvide clerical and administrative support to the Manager, Interior Services and other units as needed.Assemble employee leave information and employment contracts; support the recruiting process.Arrange and organize internal meetings and events; handle supplies and file/database maintenance.Serve as a liaison within Facilities Management and with central university service providers.QualificationsExperience:This position requires a level of education, training, and experience equivalent to two years’ experience providing administrative support in a busy office environment, preferably within Facilities Management or a related industry.Knowledge/Skills/Abilities:Commitment to valuing diversity and contributing to an inclusive and respectful working and learning workplace; ability to prioritize and manage time with attention to detail; problem solving using judgment, independent thinking, and analysis; ability to interpret policies and procedures; effective communicationwith diverse audiences; experience composing business communications (correspondence, memos, reports, and spreadsheets); experience scheduling meetings; ability to maintain confidential information; experience with meetingpre-planning, documenting,



and recording; event planning and coordination; strong organizational skills; proficiency with MS Office Suite, databases, and spreadsheets; willingness to learn new technologies.Specialized Knowledge/Education:Knowledge of Facilities Management Information System (FMIS) software is an asset; knowledge of FacilitiesManagement processes and UVic buildings and grounds is an asset.BenefitsGenerous vacation timeGenerous leave compensation including maternity, parental, adoption, sick, and personalEquity and diversity support and initiatives including religious observancesOn-site childcare: infant – 5 yearsDiscounted athletic facility membershipsSustainability initiatives, including discounted transit passesSupport through the Employee and Family Assistance Program (EFAP)Funding for career development and a range of learning opportunitiesTools to maintain a healthy work-life balanceAdditional DetailsOrganizational Unit:University of Victoria -> VP Finance and Operations -> Facilities ManagementLocation:University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date:Positions close at 4 p.M. on the closing date.FTE:1.0Salary Grade:$4,363.00 - $4,525.00Miscellaneous:Administrative and Support Services, Customer Service, OtherHours of Work:Monday to Friday, 8:00 am – 4:00 pmEmployee Group:CUPE 951 - Regular# of Hires Needed:1Equity Statement:UVic is committed to upholding equity, diversity, inclusion and human rights in our living, learning and work environments. We actively encourage applications from members of historically and systemically marginalized groups.Accessibility Statement:If you anticipate needing accommodations for any part of the application and hiring process, contact [email protected]. Personal information will be kept confidential.Territory Acknowledgement:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷ SEPSəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Notes:This description excludes non-job content and promotional material not directly describing role responsibilities, qualifications, or benefits.#J-18808-Ljbffr

📌 Interior Services Administrative Assistant - - C$4,363 - C$4,525 A Month (Winnipeg)
🏢 University of Victoria
📍 Winnipeg