Select how often (in days) to receive an alert:Select how often (in days) to receive an alert:Requisition ID: 269518Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.As a Regional Administrative Specialist, you will be responsible for providing administrative and operational support to assist Financial Advisors and Portfolio Managers in maintaining high standards of service for all MD clients.Is this role right for you? In this role, you will:Be accountable for the preparation and processing of client documentation and inputting transaction requests as directed by Advisors and Portfolio managersWork with Advisors, as well as a larger regional team of AdministratorsBe responsible for maintaining the currency and accuracy of the client contact database, ensuring all applicable information and notes are recorded correctlyPlay an important role in booking and preparing files for client meetings, responding to time-sensitive requests from Advisors during client meetings, preparing correspondence and ensuring a quick and efficient response to all inquiries from current and prospective clients regarding MD products and servicesMaintain a follow-up system for inquiries and issues, ensuring expeditious resolution based on MD specified service standardsSupport and participate in the research and resolution of a variety of client concerns as well as contributing to special projects, as requiredEnsure that monthly compliance-related tasks, such as compliance reporting logs and following up on non-compliant paperwork, are completed efficientlyLiaise with Accountants and third parties to provide tax documents or statements as requestedPerform general office duties, including reception coverage,



when requiredDo you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:College diploma in business, commerce or equivalentDemonstrated knowledge of the financial services industry and rules regarding estates, trusts,RESPs, RDSPs, FHSAs RRSPs/RRIFs, TFSAs, non-registered investments, and applicable tax-related issuesProficiency with Microsoft Office SuiteWorking knowledge of CRM2Canadian Securities Course (CSC) & Conduct and Practice Handbook (CPH) are considered assetsA dedication to client serviceStrong organizational skillsStrong attention to detail and follow-through skillsExcellent verbal and written communication skillsScotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible setting for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.MD Financial Management includes MD Financial Management Inc., MD Management Limited, MD Life Insurance Company and Scotia Wealth Insurance Services.#J-18808-Ljbffr

📌 Administrative Specialist - Ottawa (Boucherville)
🏢 GreenShield
📍 Boucherville