Bilingual proficiency in English and Mandarin is required for this position.

Responsibilities:
Filing important documents, such as reports, meeting notes, emails, and letters.
Processing and filing invoices.
Overseeing office supplies and services, including restocking supplies, relocating workers to new areas, setting up desks and equipment for new hires, or creating important office forms.
Supporting bookkeeping and budgeting services.
Aiding correspondence for the office, such as emails, letters, packages, and phone calls.
Updating of office records and databases that contain personnel, financial, and office data.
Booking flights and arranging travel for company executives.
Booking meeting rooms for colleagues/executives.
Activating/Deactivating office scan cards.
Helping to decorate company office for holidays/key events.




Ensuring availability to help colleagues and workers where necessary.
Other administrative duties required when necessary.

Qualifications:
Bilingual proficiency in English and Mandarin
Robust organizational abilities to manage office operations efficiently.
Excellent written and verbal communication skills for effective interaction with colleagues
Proficient in using office software such as Microsoft Office Suite and other relevant applications.
Ability to identify and resolve issues quickly and effectively.
Effective time management skills to prioritize tasks and meet deadlines.
Capability to handle multiple responsibilities simultaneously.
Ability to adapt to changes in a fast-paced work setting.

📌 Office Admin Calgary
🏢 COOEC
📍 Calgary