This role is ideal for an experienced and enthusiastic Operations Manager with a strong background in real estate support. Based in Vancouver, we are seeking a full-time, in-person Executive Assistant / Operations Manager to help lead and elevate the day-to-day operations of a high-performing real estate team. This is a key strategic role responsible for overseeing administrative, transaction, marketing, client care, and operational functions. We're looking for a proactive, detail-oriented professional who can confidently manage and optimize daily operations in a fast-paced real estate environment. In this leadership-focused position, you will oversee all areas of the business - From administration and marketing to client care and general operations - helping ensure smooth systems, exceptional client experiences, and ongoing business growth.
Bonus Items That Motivate And Set Us Apart Confidential hiring process
Competitive wages
Monday to Friday, 9 am-5 pm (with occasional evening and weekend work as needed)
Work laptop and phone provided
Compensation $60,000 - $75,000+ yearly DOE PLUS Bonus Structure
Qualifications Minimum 2 years of experience in real estate operations or team management
Valid BC driver's license and reliable vehicle
Robust leadership skills
Excellent organization and follow-up habits
Experience managing multiple projects simultaneously




Able to take initiative and anticipate needs before they arise
Strong communicator who thrives in a fast-paced environment
Enjoy being in a dynamic job where no task is above or below you
A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"
Responsibilities CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up
Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish
Client Communication: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process
Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability
Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track
Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content
Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence
Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion

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📌 Real Estate Executive Assistant (British Columbia)
🏢 CoCalibrate Real Estate Solutions
📍 British Columbia