The Accounting Clerk will assist in the maintenance of our book of accounts for our project companies.

This role will primarily support our Project Accountants.

JOB DESCRIPTION
Accounts Payable
Full cycle accounts payable, including matching documents, ensuring review and approval, aid in issuing payments and the recording of transactions including holdback retainage

Coordinate with Construction staff on the processing and approval of Purchase Orders and Construction Contracts or Change Orders

Ensure that invoices are processed in a timely manner

Organize commission installment invoices for various projects as well as track any outstanding commissions to be paid

Coordinate cheque pick ups with suppliers, reconcile AP statements and respond to payment inquires

Maintain orderly filing system for all invoices paid

Data Entry
Creating purchase orders for various cost commitments

Matching Invoices against contracts and purchase orders, confirm appropriate review/approvals are in place, enter monthly project invoices in Project Management Software – Trimble Project Sight

Assist in reconciling project cost-to-date in Accounting Software and Project Management Software with accurate data entry

Maintain accurate accounting of costs-to-date in Accounting Software – Sage 100 Contractor

Reporting




Assist in maintaining an updated budget report for multiple projects

Assist in preparation of monthly bank reconciliation as well as other reconciliations as needed

Assist Project Accountant in preparing monthly draw packages for submission to project cost consultant and/or project lender

Administration Support
Administration of Tarion accounts

Tracking purchasers’ APS’s, amendments, deposits and other required documentation

Maintain orderly filing system for all purchaser files

Coordinating incoming and outgoing mail as well as courier services when needed

General administrative work as may be requested by Senior Management

SKILLS & QUALIFICATIONS
Experience
2+ years experience in an accounting department within the construction or real estate

Experience with large volumes of Accounts Payable and data entry would be an asset

Skills
Skilled attitude with excellent communication and organization skills

Great attention to detail and self-motivated with ability to work independently while meeting

Time management

Multitasking in order to efficiently work on different tasks

Proficiency in Microsoft Office – Excel, Word, Outlook, etc.

Trimble Project Sight and/or Sage 100 Contractor software experience is an asset

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📌 Accounting Clerk (Ontario)
🏢 Pivotal Integrated HR Solutions
📍 Ontario