Position OverviewWe are seeking a full-time, permanent Events Coordinator to provide planning, project management and on‑site execution for a variety of significant community‑building events such as dinners and receptions for groups ranging in size from 50 to 400. The coordinator also supports conferences. The role reports to the Manager, Conferences & Events, and works closely with Member Services, Marketing & Communications and Finance. This hybrid position requires a minimum of three days per week on‑site in downtown Vancouver, with occasional evening and weekend work.Key ResponsibilitiesPlan and execute events from end‑to‑end, including creating event briefs, workback plans, run‑of‑show, speaking notes, registration tracking, post‑event evaluations, periodic status reports to stakeholders and financial reconciliation.Own on‑site execution from setup to teardown, managing risk and resolving issues in real time.Coordinate venues, catering, AV, speakers, volunteers, sponsors and external partner organizations.Ensure all meetings meet accessibility, inclusion, health & safety and insurance requirements.Build detailed event budgets and track actuals against plan.Negotiate contracts with suppliers and venues.Manage registration systems and attendee communications.Prepare and distribute event notices, materials and surveys to registrants.Coordinate speaker and guest travel and accommodation, when required.Experience and QualificationsAt least two years of experience in event planning or coordination, preferably within a professional association.Certificate in Event Management or related work experience.Solid understanding of office administration, budgeting,



accounting principles and data management.Advanced proficiency in Microsoft Office, Adobe, and database/registration systems.Experience using and troubleshooting audio‑visual equipment (e.G., projectors, audio mixers, microphones) is an asset.Basic HTML knowledge is an asset.Strong project‑management skills and clear communication with volunteers and stakeholders.Excellent customer service, including volunteer coordination and strong venue relationship management.Highly organized, detail‑oriented and able to prioritize effectively.Proven ability to manage multiple projects simultaneously under tight deadlines.Works both independently and collaboratively in team environments.Adaptable, flexible and able to perform well under pressure.Willingness to work a flexible schedule, including evenings and occasional weekends.Salary Range$63,000 – $70,000 per annum.Our CommitmentCBABC is committed to supporting an inclusive work setting. We welcome applications from members identifying with any group including visible minorities, Indigenous Peoples, people living with a disability, people of diverse sexual orientation, gender identity or expression (2SLGBTQ+), and others. Qualified applicants from under‑represented groups are encouraged to apply and to indicate in your cover letter if you belong to one of the designated groups. We want to ensure the application process enables you to share your experience, skills and abilities. As such, you are invited to reach out to us confidentially if you face any barriers to participating in this application process. Contacting us will not impact the evaluation of your application.#J-18808-Ljbffr

📌 Events Coordinator (Full-Time, Permanent, Hybrid) - C$63,000 - C$70,000 A Year (Winnipeg)
🏢 Cbabc
📍 Winnipeg