Interested in growing your career at Fanshawe College? Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.
Working at Fanshawe College Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.
Posting Closing Date:
September 18, 2026
Campus Location:
London, ON
Department:
SWB1 Student Wellbeing
Employment Group:
Administrative
Pay Details:
$72,114.00 - $102,918.00 Salary
Worker Sub-Type:
Regular on fixed term (Fixed Term)
Time Type:
Full time
Remote Type:
Hybrid
Contract End Date:
October 1, 2027
Hours of Work per Week:
37.5
Job Description:
Note: 1 vacancy available . This position is deemed a critical vacancy.
Work Mode: Hybrid - This position requires 4 days onsite per week, with the potential to work 3 days onsite per week during lower-volume periods, such as the summer months.
Why this Role is Key Reporting to the Senior Leader, the Senior Leader Assistant supports their leader by ensuring effective daily operations and execution of administrative tasks.



This role requires a proactive and organized individual who can manage time-sensitive tasks, interact with a variety of internal and external stakeholders, and contribute to the smooth functioning of the department or unit. The Senior Leader Assistant is entrusted with handling moderately confidential matters and supporting operational needs with accuracy and professionalism.
How You'll Make an Impact Calendar & Communications Management Manage front-office interactions with discretion, greeting visitors while safeguarding confidential discussions and ensuring professional, tactful communication
Oversee and protect access to the senior leader's calendar, scheduling meetings, appointments, and events while maintaining strict confidentiality of engagements
Resolve scheduling conflicts with strategic prioritization, ensuring secure time allocation for high-level discussions and confidential matters
Arrange logistics for meetings, including booking meeting rooms and virtual platforms to support confidential conversations
Prepare and distribute classified meeting materials, ensuring controlled access to sensitive documents and briefing notes
Provide proactive reminders of upcoming high-priority commitments, anticipating confidential requirements and deadlines
Handle rescheduling and cancellations discreetly, balancing confidentiality and operational flexibility while minimizing disruptions




Confidential & Strategic Administrative Support Draft, proofread, and format leadership correspondence, including letters, briefing notes, confidential reports, and presentations, ensuring clarity, accuracy, and alignment with institutional priorities
Take comprehensive meeting minutes, tracking key discussions, strategic decisions, and actionable follow-ups while maintaining strict confidentiality; promptly distribute finalized records to relevant stakeholders
Ensure all written communications reflect a professional tone and style appropriate to the senior leader's office
Handle sensitive administrative matters with professionalism, ensuring confidentiality and appropriate escalation when necessary
Assist in managing confidential discussions and departmental issues, offering discreet coordination and support in resolving challenges
Provide research and insights on operational concerns, supporting informed decision-making for management leaders
Draft, review, and maintain confidential correspondence and reports, ensuring accuracy and discretion in all communications
Ensure compliance with college policies, ensuring regulatory and institutional governance requirements are met
Maintain knowledge of institutional policies, procedures, and strategic priorities
Project & Administrative Support Assist with coordinating departmental projects and initiatives, maintaining timelines and tracking progress
Gather and compile data for reports and presentations, ensuring accuracy
Support general administrative tasks, including booking travel and managing office supplies
Facilitate team coordination and communication
Assist in monitoring key performance indicators (KPIs) for departmental

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📌 Senior Leader Assistant - Temporary Assignment (Ontario)
🏢 Fanshawec
📍 Ontario