Full-Time Continuing (35 hours per week) MSU Band C (Steps 1-8): $24.256 - $35.273 per hour. $44,147 - $64,197 per annum (Based on 35 hours per week). September 17, 2026

About Us
MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking an Admissions Assistant for a full time continuing opportunity with the Office of the University Registrar.

The position is an integral member of the Admissions team and is accountable for providing exemplary service, preparing admission files for evaluation, and providing support to the admission team. You will receive, organize, and manage related information and documentation to prepare a file for admission evaluation. Additionally, you will respond to future students, applicants, and parents regarding a broad range of inquiries related to applicant file status, admissions and transfer policies, procedures, and documentation requirements.

Key responsibilities include:

Entering applications and supporting documents (i.e. transcripts, test scores) into the student information system;





Identifying and confirming receipt of academic transcripts and related admission documentation required for the evaluation of applications, and, where required, scanning and uploading to the electronic document management system and student record;

Reviewing academic transcripts and applicable admission documents to verify authenticity and completeness, using multiple resources;

Providing accurate admission information to future students, applicants, parents, and stakeholders by email or other electronic communication tools;

Assisting applicants in understanding their admission and transfer credit statuses;

Engaging with the Admissions team to ensure accurate and consistent information is provided to applicants, students, and staff;

Identifying and recommending new or revised procedures where efficiencies can be optimized; and

Assisting with and supporting the collaborative training model for new and existing employees.

Skills
You will have:

Excellent written and verbal communication skills;

A service-oriented approach with the ability to serve diverse prospective students, applicants, and other stakeholders with empathy, professionalism, clarity, consistency and conciseness;

The ability to perform intermediate-level tasks using a student information system;

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, Google and other software applications;

The ability to organize time and priorities with limited supervision to meet goals and objectives;

The ability to understand and anticipate applicants need using critical thinking and problem-solving skills;

The ability to process large volumes of work and meet deadlines;

Aptitude for accuracy and thoroughness with keen attention to detail;

The ability to demonstrate flexibility and adaptability in a dynamic environment; and

The ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

Qualifications

A minimum of a Diploma (two-year) with a focus on records/data management, administration or related areas.





A minimum of one (1) year of administrative support and/or data management experience in program evaluation settings.

Experience in a post-secondary institution in an administrative setting would be considered an asset.

Knowledge of PeopleSoft - Campus Solutions would be considered an asset.

An equivalent combination of education and experience may be considered.

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however,Canadians and permanent residents will be given priority.

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement
We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact [email protected] and we will support you to the best of our ability.

Personal Information Collection Notification
The personal information collected through MacEwan University’s application for employment and is used to determine your qualifications for employment. If your application progresses to the next stage of the hiring process, this information may be shared with non-HR members of the hiring committee and interview panel. This collection is authorized by section 4(c) of the Protection of Privacy Act. For questions about the collection of personal information, contact Human Resources at [email protected] or phone (780) 497-5434.

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📌 Admissions Assistant Office of the University Registrar (Alberta)
🏢 MacEwan University
📍 Alberta