Assist the Shared Services Team with daily administrative tasks in English and French
Provide administrative and operational support for talent management, recruitment, onboarding and integration, and performance management processes
Maintain a bring-forward system for tracking tasks and deliverables
Coordinate logistics for meetings and events, including scheduling, materials preparation, and follow-up
Prepare, organize, and maintain confidential files, records, and documentation
Support projects, special initiatives, and day-to-day operations across the Shared Services Team and Professional Resources group
Assist the MT Academy Team with administration and coordination tasks in English and French
Update and maintain the Learning Management System, track attendance, update program entries, and create and proof invitations
Manage and monitor shared MT Academy inboxes and respond to inquiries
Organize MT Academy meetings, including agendas and minutes
Prepare plans, reports, and charts tracking program updates
Update programming communication templates in English and French
Contribute to protocols and tracking systems
Manage updates to the firm intranet, including existing content and new pages and resources
Coordinate payment of consultant invoices, professional fees, program registration costs, and other expenses
Assist with translation and review of communications, materials, and resources
Provide administrative and project support for Professional Resources initiatives
Perform other duties and special projects as assigned
Requirements Minimum of three years of administrative experience, preferably within a law firm or other professional services environment
Post-secondary diploma
Fluent bilingualism in French and English
Experience with Workday is considered a strong asset
Excellent organizational,



proofreading, spelling, and grammar skills
Strong attention to detail
Exceptional verbal and written communication skills
Demonstrated initiative, resourcefulness, and accountability
Ability to work effectively in a fast‑paced environment and manage competing priorities
Ability to adapt to changing business needs
Ability to manage multiple assignments while maintaining accuracy and service delivery
Strong time management, planning, and prioritization skills
Ability to meet critical deadlines
Ability to work independently with minimal supervision and exercise sound judgment
Ability to handle confidential and sensitive information with discretion and professionalism
Core Competencies Demonstrates strong administrative support capabilities, including bilingual communication in English and French, exceptional organizational skills, and proficiency in managing multiple tasks and priorities effectively. Experienced in maintaining confidentiality and providing project support within a professional services environment.
Highest-signal resume keywords Bilingual Communication
Administrative Support
Workday Experience
Organizational Skills
Attention to Detail
ATS Optimization Keywords Hard Skills Administrative Experience
Task Tracking
Document Management
Meeting Coordination
Learning Management System Maintenance
Proofreading
Report Preparation
Translation
Intranet Management
Invoice Coordination
Soft Skills Verbal Communication
Written Communication
Time Management
Resourcefulness
Accountability
Certifications & Qualifications Post-Secondary Diploma
Industry Keywords Skilled Services
Law Firm
Talent Management
Recruitment
Onboarding
Performance Management
Confidential Information
Fast-Paced Environment
Critical Deadlines
Service Delivery

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📌 Bilingual Administrative Assistant (Ontario)
🏢 Jobtailor
📍 Ontario