Assist the Shared Services Team with daily administrative tasks in English and French
Provide administrative and operational support for talent management, recruitment, onboarding and integration, and performance management processes
Maintain a bring-forward system for tracking tasks and deliverables
Coordinate logistics for meetings and events, including scheduling, materials preparation, and follow-up
Prepare, organize, and maintain confidential files, records, and documentation
Support projects, special initiatives, and day-to-day operations across Shared Services and Professional Resources
Assist the MT Academy Team with administration and coordination tasks in English and French
Update and maintain the Learning Management System, track attendance, maintain program entries, and create and proof invitations
Manage and monitor shared MT Academy inboxes and respond to inquiries
Organize MT Academy meetings, including agendas and minutes
Prepare plans, reports, and charts tracking program updates
Update programming communication templates in English and French
Contribute to the development of protocols and tracking systems
Maintain and create firm intranet content and resources
Coordinate payment of consultant invoices, professional fees, program registration costs, and other expenses
Assist with translation and review of communications, materials, and resources
Provide administrative and project support for Professional Resources initiatives
Perform other assigned duties and special projects
Requirements Minimum of three years of administrative experience, preferably within a law firm or other professional services environment
Post-secondary diploma
Fluent bilingual proficiency in French and English
Experience with Workday is considered a robust asset
Excellent organizational, proofreading, spelling, and grammar skills
Strong attention to detail




Exceptional verbal and written communication skills
Ability to communicate effectively and professionally with individuals at all levels of the Firm
Demonstrated initiative, resourcefulness, and accountability
Ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing business needs
Ability to handle multiple assignments simultaneously while maintaining accuracy and service delivery
Strong time management, planning, and prioritization skills
Ability to meet critical deadlines
Ability to work independently with minimal supervision and exercise sound judgment
Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment
Core Competencies Demonstrates strong bilingual proficiency in English and French, with exceptional organizational and communication skills. Capable of managing administrative tasks, supporting talent management processes, and maintaining confidentiality in a fast-paced professional services environment.
Highest-signal resume keywords Bilingual Proficiency In French And English
Administrative Support Experience
Workday Experience
Organizational Skills
Attention To Detail
Hard Skills Administrative Experience
Talent Management Support
Onboarding Coordination
Performance Management Processes
Learning Management System Maintenance
Document Preparation
Task Tracking Systems
Confidential File Management
Program Reporting
Translation And Review
Soft Skills Exceptional Communication Skills
Strong Time Management
Resourcefulness
Accountability
Ability To Work Independently
Certifications & Qualifications Post-Secondary Diploma
Industry Keywords Professional Services
Law Firm
Administrative Tasks
Confidential Information Management
Fast-Paced Environment
Tools & Technologies Learning Management System
Workday

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📌 Bilingual Administrative Assistant (Alberta)
🏢 Jobtailor
📍 Alberta