OverviewProvide on‑site administrative support and facility coordination to ensure contractual commitments are met and the site complies with AtkinsRéalis policies and procedures. This key role requires the ability to coordinate multiple activities and communicate effectively.Management of demand work order calls, emails, requests and related computer systems.Management of key and access systems.Document management of customer/staff paperwork, requests and changes.Assist with the general administration of the project agreement to meet the associated KPIs as instructed.ResponsibilitiesLead and coordinate service request delivery by fielding telephone calls and emails from clients, subcontractors and the AtkinsRéalis facilities management team and directing them appropriately.Log calls/jobs in CMMS database (JDE, SAP, etc.); create, allocate,update, review and close all demand work orders and preventive maintenance work orders per helpdesk policy SLA, tracking job progress against KPIs.Interface with Operations Manager, Maintenance Team Leader, technicians, CSC, PO Coordinator and Project Coordinator in delivery of service requests to meet contract service levels.Create purchase order requisitions for day‑to‑day service requests; receive and manage payment of invoices with the Accounting Coordinator.Maintain record keeping in accordance with quality standards.Manage security clearance process, issue access cards and keys to all staff, visitors, volunteers and subcontractors.Coordinate supplier/contractor set‑up and maintain contractor compliance requirements.Generate monthly reports from CMMS; assist in the preparation of financial reports, forecasts, budgets and related data such as contract expiration status.Act as liaison to and assist Operations Manager with budgeting, reporting and tenant relations.Attend weekly conference calls; take,



prepare anddistribute meeting minutes.Coordinate meetings and staff events as required, including catering and equipment.Maintain and communicate effectively with client and on‑site associates, ensuring concerns are addressed promptly and thoroughly.Perform ad‑hoc administrative functions related to property management as assigned by the Facility Manager.Perform routine inspections to ensure contractor performance and property site conditions comply with all company policies, procedures and quality assurance.QualificationsMinimum 5 years of office‑related work experience, preferably in facilities management.Experience in contract management.Knowledge of enterprise software (JDE, SAP) and strong knowledge of the MS Office suite including Excel.Solid understanding of accounting principles (AP/AR).Strong verbal and written communication skills.Ability to obtain a federal security clearance.Expected compensation for this role is between $59,800 and $70,000 annually. Base salaries are determined by skills, experience and potential impact on the role, and internal and external competitiveness are also taken into account.Rewards & BenefitsEnjoy competitive compensation, employee recognition, and a range of flexible benefits that can be tailored to your health, wellbeing, financial and lifestyle needs. Learn about various opportunities for training and career development to grow your skills and expertise.Additional InformationAtkinsRéalis cares about your privacy. By submitting personal information you confirm that you have read and accept our Privacy Notice. Appropriate accommodation will be provided upon request throughout the recruitment process, following company policy and the Accessibility for Ontarians with Disabilities Act (AODA). Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and this information will be shared with new personnel during onboarding.#J-18808-Ljbffr

📌 Property Site Coordinator - $59,800 - $70,000 A Year (Winnipeg)
🏢 AtkinsRéalis
📍 Winnipeg