Why you’ll love working herehigh-performance, people-focused cultureour commitment that equity, diversity, and inclusion are fundamental to our work environment and business success, which helps employees feel valued and empowered to be their authentic selveslearning and development initiatives, including workshops, Speaker Series events and access to LinkedIn Learning, that support employees’ career growthmembership in HOOPP’s world class defined benefit pension plan, which can serve as an important part of your retirement security competitive100% company-paid extended health and dental benefits for permanent employees, including coverage supporting our team's diversity and mental health (e.G., gender affirmation, fertility and drug treatment, psychological support benefits of $2,500 per year, parental leave top-up, and a health spending account).Optional post-retirement health and dental benefits subsidized at 50%yoga classes, meditation workshops, nutritional consultations, and wellness seminarsthe opportunity to make a difference and help take care of those who care for us, by providing a financially secure retirement for Ontario healthcare workersJob SummaryThe Administrative Assistant provides proactive, high-quality support to senior leaders within the Capital Markets Group in the Investment Management Division. This role is critical in enabling efficient operations through advanced coordination, digital tools, and strong stakeholder management. Responsibilities include managing complex schedules, coordinating meetings and events, preparing high-quality materials, supporting travel logistics, and leveraging modern technologies to streamline administrative processes. The role also supports onboarding activities and contributes to broader team operations. The ideal candidate is resourceful, collaborative, and detail-oriented, with strong judgment and discretion. They are comfortable working in a fast-paced environment, managing competing priorities, and using technology to improve efficiency and effectiveness.What you will doAdministrative & Operational SupportProvide day-to-day administrative support to Senior Managing Directors (SMDs)



and leadership teamsManage and coordinate complex calendars across multiple time zones, including prioritization and conflict resolutionMaintain strict confidentiality when handling sensitive information, communications, and materialsTrack and monitor key deliverables, deadlines, and follow-ups on behalf of leadershipSupport divisional operations, including team initiatives, projects, and eventsDigital Tools, Process & Workflow ManagementLeverage contemporary tools (e.G., Microsoft 365, Teams, SharePoint, Power Platform, Copilot-enabled workflows) to streamline scheduling, documentation, and communicationSupport the preparation and formatting of presentations, reports, and documents, ensuring alignment with corporate standardsIdentify opportunities to improve administrative processes through automation, templates, and digital solutionsMeetings, Events & Travel CoordinationCoordinate internal and external meetings, including hybrid and virtual formatsManage end-to-end logistics for meetings and events (agendas, materials, catering, technology setup, vendor coordination)Coordinate conference and seminar registrations, including travel arrangements (flights, accommodations, ground transportation)Anticipate and proactively address logistical needs to ensure seamless executionFinancial & Vendor CoordinationPrepare and process expense reports and invoices in a timely and accurate mannerTrack and maintain records of departmental expenses and budgets, as requiredAct as a liaison with vendors and service providers, including obtaining quotes and coordinating servicesSupport subscription and membership managementOnboarding & Team SupportSupport onboarding of new employees, including coordination of system access, equipment,



and orientation materialsPartner with HR and IT to ensure a smooth and compliant onboarding experienceContribute to a positive team environment by supporting engagement activities and team initiativesCoordinate communications and meeting logistics across internal and external stakeholdersEnsure timely and professional correspondence, leveraging appropriate channels and toolsSupport the preparation and distribution of materials for leadership meetings and team communicationsWhat you bringUniversity or college education, or equivalent experience3–5 years of administrative experience in a corporate or professional services environmentStrong communication skills (written and verbal) with a high degree of professionalismHigh attention to detail, accuracy, and follow-throughAdvanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)Experience with collaboration and project tools (e.G., Teams channels, shared workspaces, task tracking tools)Familiarity with digital workflow and automation tools (e.G., Power Automate, Copilot, scheduling tools) is an assetComfort supporting hybrid work environments and virtual meetingsStrong organizational and prioritization skills, with the ability to manage multiple deadlinesProactive, solution-oriented mindset with strong problem-solving skillsCollaborative and service-focused, with a “can-do” attitudeHigh level of discretion and ability to handle confidential informationAbility to work independently with minimal supervision while remaining highly responsive to team needsThe expected annual base salary range for this role is: $58,000 - $91,000 CAD. The actual base salary offered to the successful candidate may vary based on multiple factors including, but not limited to, individual's expertise and level of experience applicable to the role they are being offered. This role is eligible to participate in discretionary incentive plan(s), subject to the terms and conditions of the applicable incentive plan text.This job is for an existing vacancy.If you need accommodation at any point in our recruitment process, please advise your recruiter or email us [email protected] we will be happy to consult with you so that arrangements can be made for reasonable accommodation.#J-18808-Ljbffr

📌 Administrative Assistant, Capital Markets - C$58,000 - C$91,000 A Year (Winnipeg)
🏢 HOOPP
📍 Winnipeg