School District No. 73 (Kamloops‑Thompson)respectfully acknowledges that our schools reside on the traditional lands of the Secwépemc Nation, who have been stewards of this land since time immemorial.Executive Assistant – Secretary‑Treasurer and Board of EducationYour role is to support the Secretary‑Treasurer by efficiently and effectively handling the administrative duties and responsibilities of the Office of the Secretary‑Treasurer and the Board of Education in all matters pertaining to the Board’s corporate affairs, Board meeting agendas, and meeting minutes. The Executive Assistant demonstrates sound judgment and tact in dealing with district trustees, staff, partners, and the general public on a variety of matters. Access to classified information requires the Executive Assistant to maintain a high level of confidentiality.ResponsibilitiesOffice of the Secretary‑TreasurerProvide secretarial and administrative support services to the Secretary‑Treasurer and the Board of Education in matters pertaining to the Board’s corporate affairs.Maintain a filing system of projects, reports and correspondence concerning the work and interest of the District; maintain a variety of reference material; control files containing confidential and/or sensitive material such as legal, personnel, salary negotiation and security matters.Collect tenders and attend tender openings as representative for the Secretary‑Treasurer.Maintain and process all contracts requiring signature by the Secretary‑Treasurer.Maintain the District Policy Manual and assist with the Administrative Procedures; prepare updates for distribution and website.Maintain Board of Education and Secretary‑Treasurer calendars.Maintain confidentiality in all matters pertaining to the District and its operations.Perform accounting functions; maintain expenditure records for Board travel and convention.Liaise with district management staff to coordinate projects, strategic initiatives, and/or activities on behalf of the Secretary‑Treasurer or Board members. Maintain good rapport and communication with Trustees, handle inquiries and provide direction to appropriate District personnel. Provide information to the public regarding District or Board operations.Assist the Chief Electoral Officer during municipal elections with preparing election materials, responding to inquiries and collecting elector documentation.Act as the liaison between the Schools Protection Program and the Board Office with regards to insurance, risk management,



and legal matters.Monitor deadlines, reporting requirements and governance calendars.Recording SecretaryCoordinate and support Board and Committee meetings, including preparing and distributing agendas and materials, attending meetings, and recording accurate minutes.Ensure compliance with applicable legislation.Manage Board governance documentation by maintaining official records and adhering to preparation and circulation of meeting document deadlines.Facilitate communication with stakeholders (e.G., Trustees, participants, presenters) by providing information on processes and supporting meeting participation.Track action items and ensure timely completion of deliverables.Organize and administer other assigned meetings, including coordinating logistics, preparing materials, and documenting proceedings.Support onboarding and orientation of new Board members.General Administrative SupportSchedule appointments, arrange facility and equipment bookings for meetings which may include catering and/or technology assistance.Make travel arrangements for Executive staff related to the Secretary‑Treasurer’s portfolios and Board members; arrange conference details. Coordinate special events for the Secretary‑Treasurer or the Board. Coordinate Board activities as required.Maintain a working knowledge of established computer systems, which includes utilizing CivicWeb for Board In‑Camera and Public meeting minutes and the ability to post material to the District website.Operate standard office equipment.Improve processes and systems to enhance efficiency.Perform all related duties as assigned by the Secretary‑Treasurer.YOU DEMONSTRATEExceptional organizational and time management skills to meet multiple deadlines.Ability to build and maintain positive, collaborative relationships.Practical common sense and solution-focused problem-solving.Ability to identify and understand the sensitive and confidential nature of all types of materials.Ability to effectively establish priorities,



and exercise considerable independent judgment and action in the performance of all duties.Proven success in meeting the needs of a Board of Education or a board in a different sector through a chief executive officer.Cultural awareness, inclusion, and respect for all identities and lived experiences.Excellent Word processing skills and ability to learn and work in databases to create and post board packages. Proven success in Microsoft Office applications.Innovative approaches to solving office collaboration needs (i.E. document management where multiple departments have access).Excellent written and verbal communication skills.QualificationsGrade 12 supplemented by post-secondary education in an administrative/business program at a recognised institution. Equivalent experience will be considered.Minimum 5 years recent and relevant Executive Assistant experience with evidence of progressively responsible positions, supporting Boards of Education or Boards in a different sector, and/or senior executive staff in professional settings.Demonstrated excellence taking minutes and preparing agendas that require accuracy and synthesis to serve Board and public communication needs.Qualifications in governance or parliamentary procedure is an asset.The ability to travel to various sites within the District. Flexibility to work multiple evenings per month including all Board Meetings, Board Committees, and Board Engagements as required.CompensationThe salary range for this position is $70,989 - $88,737 plus overtime, as well as an excellent comprehensive benefits package.TO APPLYTo apply please send your cover letter, resume, and contact information for three professional references in a single PDF to [email protected]. By submitting your three professional references you agree that all references will be received in confidence and, therefore, will not be shared with you, except in summary form with no reference to the party supplying the information. This posting will remain open until 12:00 pm on June 5, 2026.School District No. 73 is an equal opportunity employer. All applications are considered on the basis of their suitability for the position(s), regardless of the gender, age, sexual orientation, religion, racial origin, marital status, and/or disabilities of the prospective candidate. If reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other advantages and privileges of employment, please contact Associate Superintendent John Wiedrick ([email protected]).#J-18808-Ljbffr

📌 Executive Assistant - Secretary-Treasurer And Board Of Education - C$70,989 - C$88,737 A Year (Winnipeg)
🏢 School District No. 73
📍 Winnipeg