Reporting to the Construction Manager, the Project Administrator will provide a support role to the project team as assigned. This may include, but is not limited to, the Construction Manager, Project Manager, Site Superintendent, and Project Coordinator.

Position Perks

- Flexible working hours throughout the year (early “Lindsay Fridays”)
- Competitive salary
- Annual Incentive Plan
- Employee Health Benefits
- Group RRSP with 4% matching
- Frequent social and community-based events
- Opportunities to collaborate closely with senior personnel and other departments

Position Responsibilities

- Maintain accurate and up-to date record logs (for drawings, Vendor/Subcontractor list, Requests For Information (RFI), Contemplated Change Notices (CCN’s), Change Orders (CO’s), site directives), track and record responses through Jonas and Prolog, and advise Project Team
- Establish and maintain contractor contact lists
- Prepare and distribution of documentation to subcontractors, clients and architects as required (shop drawings, change orders, requests for pricing, request for information, etc.)




- Prepare and distribute meeting minutes
- Create and maintain project files
- Assist with preparation and distribution of monthly reports as required
- Correspond with clients and subcontractors via email and phone as required
- Archive project binders, drawings, and relevant documents for closed jobs
- Help maintain project drawings for the project team
- Coordinate submittals and gather all close out documents, including record drawings, and warranties for Operating and Maintenance Manuals

Job Requirements

- Strong verbal and written communication skills
- Ability to multitask to meet scheduled and unexpected deadlines
- Strong organizational, decision making, and time management skills
- Intermediate level computer skills with Microsoft Office
- Exceptional teamwork and interpersonal skills
- Related technical diploma or relevant experience
- Experience coordinating commercial construction projects is preferred
- Experience using Jonas and Prolog is an asset

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📌 Project Administrator - Cape Breton Regional Health (Sydney)
🏢 Lindsay Construction
📍 Sydney