Access, Privacy and Records Management OfficerThe RoleReporting to the Legislative Affairs Manager, you will be the Town’s go-to resource for recordsand information management, access and privacy legislation, and legislative support functions.You will work closely with departments across the organization to ensure consistent, compliant,and effective information practices. In this role, you will:Records & Information GovernanceAdminister the Corporate Records Management System (CRMS) and related electronicfiling systems; Develop, review, and maintain records classification schemes, retention schedules, policies,and procedures; Advise departmentson best practices for managing electronic and physical recordsthroughout their lifecycle; Coordinate secure storage, retrieval, and destruction of records in accordance withlegislation and Town standards; Monitor program performance, conduct audits, and recommend continuousimprovements.Access to Information & PrivacyAct as the Town’s Access & Privacy Officer; Administer requests under the Access to Information Act andProtection of Privacy Act ; Interpret legislation, provide guidance on complex files, and ensure legislated timelinesare met; Promote best practices in privacy, confidentiality, and transparency across the organization.Deliver training and support to staff on records systems, legislative processes, andcompliance requirements; Lead and support the Records Liaison program.What you BringA combination of education and experience that would provide the required knowledge, skills andabilities to qualify. A typical way to qualify is equivalency to completion of:A diploma in Records Management plus; 3 or more years direct and related work experience, preferably within the Local; Experience workingwith Corporate Records Management System (CRMS); Training and knowledge of public body responsibilities under the Access to InformationAct (ATIA) and Protection of Privacy Act (POPA); andStrong diplomacy, tact confidentiality, and communication skills.Equity,



Diversity and Inclusion(EDI)Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks’ strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town’s work culture.How to applyPre-employment Requirements:Candidates who progress to final stages of the recruitment process will be required to provideproof of education and designation along with a favorable criminal record check.How to Apply:Applicants are invited to submit a resume online through our career section. Postings close atmidnight on the closing date listed below. We will not be able to accept late applications.The Town of Okotoks is an inclusive workplace and welcomes applications from all qualifiedapplicants. Only those chosen for an interview will be contacted.The Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates.We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form .All information received in relation to accommodation will be kept confidential.Last Updated: May 25, 2026Opportunity HighlightOpportunity Highlight Closing Date:July 5, 2026Position Type:PermanentCompensation:$80,201 - $93,009 annuallyWork Location:Hybrid (In office/Remote)Apply now#J-18808-Ljbffr

📌 Access, Privacy And Records Management Officer - C$80,201 - C$93,009 A Year (Winnipeg)
🏢 Town of Okotoks
📍 Winnipeg