About the Company:

Safeline Group of Companies is a leading organization in Ontario, specializing in comprehensive safety solutions and provides services to the construction industry, including but not limited to labour, floor leveling, multi-stage cleaning, site safety inspections and safety training . With more than 17 years of experience, we partner with businesses across sectors and collaborate closely with builders, trades, contractors, and project managers to ensure the well-being of workers and the seamless execution of construction projects.

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to various departments.

Key Responsibilities (Not Limited To):

- Create and submit construction proposals and tenders
- Agreement/ Purchase Order review, including accompanying start up/ongoing documents
- Correspondence with clients related to submitted proposals, agreements in place and retrieval of purchase orders
- Provide administrative support to the management team and other departments as needed
- Manage calendars, schedule appointments, and coordinate meetings and conferences
- Prepare and distribute correspondence, memos, and reports
- Handle incoming and outgoing mail and packages
- Maintain electronic and paper filing systems, ensuring all documents are properly organized and easily accessible
- Answer and direct phone calls, taking messages when necessary
- Greet and assist visitors,



ensuring they have a positive experience
- Assist with special projects and events as assigned

Qualifications:

- 2-5 years of experience in an administrative role supporting a construction company, builder or trade
- Experience with construction project estimation
- Experience with client/builder relations
- Knowledge of construction billing practices (i.e. progress draws etc.)
- General knowledge of construction scope of work
- Strong organizational skills with the ability to prioritize tasks and manage time effectively
- Excellent written and verbal communication skills, with attention to detail
- Proficient in using computer software and applications, including MS Office Suite
- Ability to work independently and as part of a team, demonstrating a proactive and positive attitude
- Must have a vehicle and G driver's license

What Safeline Group Offers:

- Competitive salary and benefits package
- Opportunity for growth and advancement within the company
- Collaborative and supportive work environment
- Professional development opportunities
- Meaningful and rewarding work that contributes to the safety and well-being of others

Safeline Group of Companies is an equal prospect employer, and we are committed to fostering a diverse and inclusive workplace. If you require accommodation throughout the recruitment and selection process, we will work with you to meet your needs..

Job Types: Full-time, Permanent

Pay: From $40,000.00 per year

Benefits:

- Company events
- Extended health care
- Paid time off

Work Location: In person

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📌 Administrative Assistant (Vaughan)
🏢 Safeline Group of Companies
📍 Vaughan