Realstar is a fully integrated management firm providing a full range of investment and property management services for the last 50 years. It is one of Canada’s largest multi‑residential asset managers on behalf of institutional and private investors. It manages over 22,000 rental apartments in six provinces with an asset value of more than $5 billion. Realstar is headquartered in Toronto, and is part of Realstar Group which has over $9billion of multi‑family, hospitality and alternative real‑estate assets under management in Canada. www.Realstar.Ca/ www.Realstargroup.Com/Portfolio AdministratorThe Portfolio Administrator is responsible for the financial and administrative support of a designated portfolio of residential properties. The role ensures the accurate processing of revenue transactions, maintenance of tenant accounts, and timely reporting. The Portfolio Administrator acts as a liaison between in‑office teams and the corporate office to ensure consistency, accuracy, and compliance with company procedures. The portfolio will be assigned based on experience and may increase as proficiency develops.Key ResponsibilitiesAccurately process and enter all revenue‑related transactions in Yardi, including cash receipts, rental applications, leases, renewals, insurance details, and charge adjustmentsReview and reconcile monthly rent rolls on the first business day of the month and make required adjustmentsReconcile tenant ledgers and investigate discrepanciesProcess pre‑authorized payments (PADs) in YardiProcess move‑out documentation and issue appropriate refund paymentsPrepare and process collection packagesMonitor accounts receivable balances and follow up on outstanding amountsReporting & ReconciliationGenerate and review monthly rent, receivables,



and management reportsIdentify discrepancies and follow up with Resident Managers and District Managers to resolve issuesEscalate significant variances or concerns to management as requiredCompliance & ControlsEnsure adherence to company accounts receivable proceduresSupport compliance with applicable residential tenancy legislation when processing rent adjustments and noticesMaintain organized resident files and centralized documentationSupport audit requirements and internal controlsCollaborationAct as a liaison between Resident Managers, District Managers, and corporate leadershipProvide information and reporting as requestedParticipate in special projects and process improvements as assignedQualifications & Experience3 years of administrative, accounting, or property management experienceExperience working with accounting or property management software (Yardi preferred)Proficiency in Microsoft Office applicationsStrong attention to detail and data accuracyAbility to manage multiple priorities and meet deadlinesStrong written and verbal communication skillsWorking knowledge of accounts receivable processesAbility to interpret and apply company policies and relevant legislationAbility to communicate in French (written, reading and oral)What We Offer to EmployeesBase compensation is $60,000–70,000Employer paid advantagesAnnual bonuses based on personal performanceExtensive and ongoing training programs and a work‑smart environmentGym membership discountAwards for years of serviceOpportunity for career developmentInclusive and diverse work environmentAnnual holiday partiesThis posting is for an existing vacant position within the organization.Realstar is committed to reflecting the diverse communities we serve. We encourage applications from our diverse communities, including Indigenous Peoples, persons with disabilities, women, visible minorities, LGBTQ+ persons and those who are able to speak fluently in a language(s) other than English.Realstar supports equal prospect initiatives. Accommodation will be provided in all stages of the hiring process. Contact us for any accommodation requests, and we will work with you to meet your needs.#J-18808-Ljbffr

📌 Portfolio Administrator (Old Toronto) - C$60,000 - C$70,000 A Year (Winnipeg)
🏢 Realstar
📍 Winnipeg