Join a dynamic team that is making significant impact on the advancement of healthcare on Vancouver Island.

The Victoria Hospitals Foundation is a leading philanthropic organization on Vancouver Island that champions giving through prudent stewardship to advance and elevate care at Royal Jubilee and Victoria General hospitals. As a charitable partner of Island Health, we raise funds to invest in priority and best-in-class medical equipment, caregiver education, research, and special projects.

In 2025/26, more than $37.5 million was raised from over 5,314 donors to bring innovation to the forefront of patient care in Victoria. Since 1989, the Foundation has raised over $270 million to benefit Vancouver Island’s acute care hospitals, which serve the region’s 930,000+ residents.

We are seeking a highly organized and driven Senior Coordinator, Database & Data Management to join our Finance & Administration team, supporting gift processing, database administration, data quality, and reporting.

Reporting to the Manager, Finance & Administration, this role helps ensure accurate donor data, reliable reporting, and effective systems that support VHF’s fundraising success.

Key Responsibilities

- Process, code, batch, and deposit donations accurately in Raiser’s Edge NXT and related systems, meeting accounting and reporting deadlines.
- Allocate gifts to appropriate equipment, projects, campaigns, or restrictions.
- Support tax receipting, campaign processing, and related fundraising administration.

Database Administration & Data Quality

- Maintain donor and constituent data integrity across organizational systems by identifying, investigating, and resolving data quality issues.
- Develop and maintain data processes, procedures, and documentation.




- Support database imports, exports, list development, segmentation, and other data management initiatives.

Reporting

- Develop and maintain reports and dashboards that support financial reporting, campaign tracking, donor analysis, and operational decision-making.
- Use Excel, Power BI, Access, and Raiser’s Edge NXT to produce meaningful insights and performance reporting.

Technology & Process Improvement

- Maintain and support databases and related systems.
- Identify opportunities for automation, process improvement, and technology enhancements.
- Assist with system implementations, integrations, and database-related projects.
- Explore emerging technologies, including AI-enabled tools, to improve operational efficiency.

What You Bring

Education & Experience

- Post-secondary education in business administration, information systems, data analytics, or a related discipline.
- Minimum two years of experience in administration, data entry, data management, or a related field.
- Experience with Raiser’s Edge NXT or a comparable relational database.
- Experience in a non-profit, fundraising, or data-focused environment is an asset.

Technical Skills

- Advanced Microsoft Excel skills, including formulas, pivot tables, data analysis, and reporting.
- Strong Microsoft Access skills, including database maintenance and development.
- Experience with Power BI,



dashboard development, and data visualization.
- Experience working with relational databases and large datasets.
- Proficiency with Microsoft Office, including Outlook, Word, and Teams.

Skills & Attributes

- Exceptional attention to detail and commitment to data accuracy.
- Solid analytical, problem-solving, and prioritization skills.
- Ability to manage high-volume workloads and meet deadlines.
- Excellent communication and collaboration skills.
- Curiosity, initiative, and a continuous improvement mindset.
- Ability to work independently and contribute positively to a team environment.

Why Join VHF?

At VHF, exceptional healthcare begins with community generosity and a dedicated team working behind the scenes. We offer:

- Meaningful work that directly improves healthcare on Vancouver Island.
- A collaborative, supportive, and values-driven culture.
- Work with an organization that values trust, accountability, learning and professional growth.

Total Compensation Package:

- The base salary hiring range for this position is $56,330 - $63,500.
- The base salary range for this position is $56,330 - $76,210.
- This salary is based on a 37.5-hour work week with core hours 8:30-4:30.

The total compensation package also includes a comprehensive extended benefit package starting immediately, and participation in a defined benefit pension program after 3 months. The time off program includes 4 weeks of vacation per year, paid sick time and other time off to support personal wellbeing.

This is an in-office position in the VHF office at the Wilson Block at Royal Jubilee Hospital, with the flexibility to work remotely one time per week.

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📌 SENIOR COORDINATOR DATABASE & DATA MANAGEMENT (Victoria)
🏢 Victoria Hospitals Foundation
📍 Victoria