Operational Support

Administrative Assistant 3 (OA13)

Education

Strait Area Campus

Port Hawkesbury, Nova Scotia

School of Health and Human Services, School of Access, Business, Creative Industries and Education, School of Applied Innovation and Technology, and the Institute of Skilled Trades

Continuing Full-time position : Commencing approximately September 28, 2026

Application deadline is 11:59PM, September 8, 2026

Competition No .

Salary range: $49,045.35 to $54,546.66 annually

Qualifications

Qualifications and Occupational Experience:

- The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.
- You have a minimum of three years (full time equivalent) of recent and related occupational experience in a fast-paced office environment.
- You have accounting experience.
- Experience in the Education sector would be considered an asset.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams, Microsoft OneNote, SharePoint and email. You have extensive experience using Microsoft Word and Excel.
- Occupational experience that includes working with Power BI and PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
- You are comfortable working in a digital setting; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
- Experience supporting/providing service to students and prospective students would be considered an asset.
- Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

Relevant Skills and Knowledge

- You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.




- You possess excellent interpersonal skills and are able to interact at all levels of an organization.
- You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
- Your superb team working skills enable you to contribute positively to a team environment.
- You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.
- You have project management skills.
- You have strong multi-tasking, task prioritization and attention to detail skills.
- You are known for your problem solving and critical thinking skills.
- You are a robust communicator.
- You demonstrate a strong commitment to excellence.
- You are dedicated to life-long learning.

Responsibilities

Working in a team environment and reporting to two Academic Chairs, you will:

- Provide a full range of administrative support services to the Academic Chairs with an emphasis on providing superior customer service to all stakeholders.
- Provide administrative support such as booking meetings and assisting students with questions.
- Assist the Academic Chairs with scheduling, calendar management, data collection and management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.
- Coordinate program budgeting workflow, ensuring accuracy.

Additional Information

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR & Talent Consultant, at Our Employee Workplace Accommodation Policy can be found here.

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📌 2627-167 - Administrative AssistantStrait Area Campus (Port Hawkesbury)
🏢 NSCC
📍 Port Hawkesbury