Job Responsibility:

Job Summary We are looking for a diligent full time secretary to join our company's Mississauga office. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service and support in an office environment. Candidates must possess the ability to work efficiently, pay attention to details and multi-task.

Responsibilities:
Answer, screen, forward phone calls and operate switchboard in a timely manner
Welcome and greet visitors at the front desk in a qualified manner
Deal with queries and providing correct information via phone calls and emails
Schedule and confirm showing appointments
Prepare real estate legal forms and documents such as offers and listings
Ensure the accuracy of all documents before uploading and distributing
Report real estate transactions to TRREB (Toronto Regional Real Estate Board)
Prepare Branch Manager folder with material for review/signature
Perform daily office opening and closing procedures
Ensure reception area is tidy and presentable at all times
Set up and maintain paper and electronic filing systems for records, correspondence and other material
Perform clerical duties such as distribution of mail,



faxes, deliveries and other materials received
Accept and deposit bank drafts to designated banks
Order front office supplies and keep inventory of stock
Prepare and submit secretaries' payroll to accounting department
Schedule part-time secretaries
Provide training and coach new staff
Report office equipment malfunctions to the I.T. and Operations Department
Perform such other activities as called upon

Requirements:
Possess excellent customer service skills and strong computer skills
Able to attend a 2-weeks training in the head office, located at 8 Steelcase Rd W, Markham, ON L3R 1B2, Monday-Friday at 9am-5pm
Fluent in Cantonese or Mandarin is an asset

Job Types: Full time, Permanent

Pay: From $17.20 per hour

Additional pay:
Overtime pay

Benefits:
Company events
Dental care
Extended health care
On-site parking

Schedule:
8 hour shift
Monday to Friday
No weekends

Application question(s):
Are you available to attend the entire training at our head office located in Markham?

Work Location: In person

📌 Front Desk Secretary Mississauga
🏢 KW Living Realty
📍 Mississauga