Job Summary
We're looking for a highly organized, proactive, and detail-oriented Fleet Coordinator to oversee daily fleet operations and ensure vehicle safety, compliance, and efficiency. You'll manage multiple vehicles across locations, coordinate with mechanic shops, support drivers, and stay on top of records, inspections, systems, and insurance-related follow-ups.

What a Typical Day Looks Like
You'll coordinate maintenance and repairs, track vehicle status, support drivers with issues on the road, ensure compliance documentation is current, and keep fleet systems updated. Some days are steady and process-driven; others involve responding quickly to breakdowns, incidents, or urgent scheduling changes.

Key Responsibilities
Fleet & Vehicle Management

Coordinate and schedule preventive maintenance, repairs, and inspections with assigned mechanic shops by city

Manage vehicle check-in/check-out processes with accurate tracking and documentation

Monitor vehicle utilization and minimize downtime

Arrange, inspect, and monitor tire conditions, including seasonal tire changes

Maintain detailed maintenance records, inspection reports, invoices, and service documentation

Asset: Familiarity with semi-trucks and heavy-duty vehicle maintenance

Safety & Compliance

Conduct and/or review pre-trip and post-trip inspections as needed to ensure safety and readiness

Ensure vehicles comply with company policies, safety standards, and applicable DOT, OSHA, and environmental regulations

Maintain current vehicle licenses, registrations, permits, and insurance documentation

Oversee in-vehicle camera systems (installation, configuration, functionality) to support safety and compliance





Proactively identify and address safety risks, vehicle issues, compliance gaps, and risk-related concerns

Driver Support & Coordination

Build solid working relationships with drivers and maintain open communication on vehicle/safety concerns

Assist with recruiting, onboarding, training, and evaluating drivers

Monitor driver performance, safety records, and incident reports

Respond efficiently to breakdowns, emergencies, and accidents--coordinating support and minimizing operational impact

Technology & Systems

Use fleet management software, GPS tracking, and telematics systems

Monitor and track GPS systems

Ensure accurate data entry and reporting for fleet and safety operations

Insurance & Risk Management

Work with insurance providers to manage claims, incidents, and required documentation

Support investigations and follow-up actions related to accidents or incidents

Qualifications

High school diploma or equivalent

1-3 years of experience in fleet management or a similar role

Familiarity with fleet management software, GPS, and telematics systems

Strong organizational skills and ability to manage multiple vehicles across locations

Calm under pressure with strong problem-solving instincts

Clear communicator with drivers, mechanics, and insurance providers

Valid driver's license with a clean driving record

Compensation & Benefits

Competitive salary ($45,000-$60,000), based on experience

Performance-based bonuses

Health, dental, and vision insurance

Retirement savings plan with company match

Paid time off and holidays

Professional development opportunities

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📌 Fleet Coordinator (Alberta)
🏢 Socket.dev
📍 Alberta