Term Full Time – 35 hours/week until March 31, 2027

Location
Posting Period
Job Description
Whatyou’llbe doing:

Perform reception duties, including regular contact with potential Clients - on the phone and in person – providing information on programs and referrals to other agencies and community resources

Office support to staff team and Clients such as booking appointments, rescheduling appointments, data entry, photocopying, faxing, preparation of minutes, answering phone inquiries, correspondence, purchasing supplies and petty cash

Work with the Office Manager to implement, maintain and revise internal administrative systems (i.e. client files, statistics reporting, client tracking procedures, annual inventory, files)

Provide initial intake process to new Clients, which may require assisting clients with registration on the Online Employment Services (OES) system

Keep track of intake details (accepted, not accepted, reason for not accepted, cancellations and no shows, type of client) for all case managers and produce a weekly report and monthly report for management

Assist with purchasing procedures i.e. ordering, monitoring, and tracking

Assist with issues regarding maintenance, parking, lease, telephone, janitorial and alarm system, and elevate any major concerns to the WorkBC Office Manager as necessary

Assist with the orientation of new Staff/practicum students/summer students to the WorkBC Centre workplace environment and YWCA policies

Assist with coding invoices and obtaining signature by the Senior Operations Manager to send to finance team in a timely manner

Stay current with all labour market trends, employment issues, community resources, job training, and employment opportunities

Other related administration duties as requested

Whatyou’llneed:

Relevant education or an equivalent work experience and recognized certification

Excellent client and customer service skills

Excellent computer skills including Microsoft Office Suite, advanced word and excel skills,



data entry and SharePoint

Excellent telephone skills and proven ability to handle a multi-line system

Proven ability to manage shifting priorities

Comfortable working on the front-line of a busy employment centre, working with a range of Clients including Clients with mental health challenges, Clients with disabilities and Clients who are seeking housing, Clients who are immigrants, and Indigenous Clients

Strong written and verbal communication and interpersonal skills are required to build effective relationships internally and externally

Proven ability to develop and manage office procedures and systems

Must be available during typical business hours (Monday – Friday)

A valid transparent criminal record check (including working with vulnerable populations) is required

Fluency in French is required

What we offer:

We offer our eligible employees the following benefits as part of theirtotal rewards package:

12% in lieu of time off and benefits and 5 sick days per ESA

Flexible working arrangements for applicable positions

Employee Family Assistance Program, a confidential and voluntary support service for employees and their eligible family members

Free staff membership to our Health & Fitness Centre

Discounts at our Hotel Willo

Priority in YWCA Child Carecentres

A workplace that prioritizes employee health,safetyand well-being, including many learning and growth opportunities such as our employee mentorship program and three equity committees that help to support our goals towards achieving meaningful equity and inclusion.

Pay Rate: $28.75 per hour

We respectfully acknowledge that ourmain officeand many of our programs arelocatedon the traditional, ancestral anduncededterritories of thexʷməθkʷəy̓əm(Musqueam), Sḵwx̱wú7mesh (Squamish) andsəlilwətaɬ(Tsleil-Waututh) Nations, and that our work across British Columbia spans the territories of more than 200 First Nations. We also acknowledge the First Nations, Metis and Inuit peoples who live in our communities.

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📌 Office Administrator (British Columbia)
🏢 YWCA BC
📍 British Columbia