The Rental Coordinator is responsible for rental coordination, intercompany invoicing, billing accuracy, accounts receivable, accounts payable, and customer service support for National Rent-All.
This role ensures accurate cost capture, profitable billing practices, and timely resolution of customer inquiries while maintaining high standards of professionalism, operational efficiency, and compliance with company policies. The Rental Coordinator serves as a key point of contact for customers and internal stakeholders, supporting daily branch operations through accurate documentation, communication, scheduling, and reporting.
Key Responsibilities
Coordinate equipment rentals, deliveries, and pickups; dispatch drivers and communicate timelines
Provide material and rental solutions to customers and internal teams; process rental contracts accurately
Serve as a primary customer contact, delivering skilled and responsive customer service
Process intercompany invoicing
Ensure accurate billing, cost capture, rental dates, and equipment usage
Manage accounts receivable, including invoicing, monitoring balances, and collections
Support accounts payable functions as required
Analyze waste and dump charges to ensure profitability and identify discrepancies
Maintain accurate inventory records and confirm equipment rental readiness with shop and yard teams
Collaborate with Service, Sales, and Operations teams to support fleet availability and maintenance scheduling
Use and maintain accurate records in Texada and Samsara systems
Finalize daily delivery and pickup routes to support accurate billing and reporting
Generate financial and operational reports for management as required
Follow standard operating procedures and comply with Occupational Health & Safety policies
Perform other related duties as required to support business operations
Proficient in Microsoft Office products
Strong computer and technology skills with the ability to learn new systems quickly
Resourceful, adaptable, and able to effectively problem-solve
Positive, professional attitude with a strong commitment to teamwork
Excellent communication and interpersonal skills
1–3 years of customer service experience preferred
Ability to work effectively both independently and as part of a team
Compensation & Benefits
Pay Range: $20–$24 per hour
Dental care
Extended health care
Vision care
Extensive EFAP program
Virtual Urgent Care
Accommodations
National Rent-All Inc. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at
[email protected] .
AI Usage Notice
As part of our hiring process, we use AI-powered tools to assist with resume screening. These tools help identify candidates whose qualifications align with the role and ensure a fair and consistent evaluation process.
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📌 Rental Coordinator (Ontario)
🏢 National Rent-All
📍 Ontario