Agilus by Synergie is recruiting for a Facility Administrator II in the Oil and Gas Sector in North York, Ontario. This position is focused on helping design and executing Workplace Services process, procedures and collaborating with our Real Estate and Workplace Services team, This position requires to application of good judgement and critical thought to issues outside of routine tasks.
Total rewards:$35.00 hourly5 Months of contract required.Work Schedule: 5 days IN OFFICELocation: North York (preferred), ChathamDriving abstract required.
Responsibilities Responsible for providing service that supports business, employees and departmental needs and initiatives while maintaining a safe, healthy, functional workplace
Responsible for all Workplace Service financial accounting activities include: invoice coding, journal transfers, accruals, accounts receivables submissions
Vendor management for building service amenities including Mail Courier, Food/Catering Services, Distributed Print and Central Reproduction Services
Monitor and manage Service Now queue for Real Estate and Workplace Services ticket requests
Coordinate, communicate and plan execution of employee moves including weekly, restack and group moves
Coordinate facilitation and operation of all meeting rooms including dynamic work areas
Assist in coordination of space requirements for special project team assignments
Manage and maintain artwork inventory; source, purchase, placement and asst management
Participate in various projects such as Environment Health & Safety initiatives, sustainability programs or other facility related projects
Provide support during emergency response (i.e. electrical, security and life, fire and safety) incidents
Responsible for communications delivered to clients related to Real Estate and Workplace Services
Assist with reviewing & editing contents and determining appropriate audience and timing for Real Estate & Work Place Services News distribution
General administration posting regulatory licenses,



manage documentation through various sources (Elink, SharePoint)
Support, train and provide direction for E-zone concierge staff
Perform other duties as assigned by Leadership but not limited to supporting other facilities, execution of Ergonomic assessments and coordinate floor decommissions and preparations as required
Requirements Related university degree or technical diploma with limited experience OR a combination of related certification and a minimum of five years directly related experience
Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
Robust relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
Must have the ability to maintain a high level of confidentiality and independent work
Strong interpersonal written and verbal communication skills are required
Demonstrated ability to think critically and apply knowledge to resolve issues
Proficiency to advance knowledge of Microsoft Office Suite (Word and Excel)
Preferred Office Management or facilities management experience considered an asset
Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
Oracle Financial experience would be an asset
Scope/Dimensions: Assist and learn from the Workplace Services team supporting, Balance multiple priorities while ensuring excellent customer service, Safety critical role - conducts activities and makes decisions that directly impact the safety of others including clients and maintenance contractors or employees.
Contacts (Working Relationships): External service providers – managing vendor services for as specified.
In collaboration with Supervisor Workplace Service and Real Estate and Workplace Services team, collaborate with other Corporate Services teams (TIS, SCM, etc.), (Security, Legal, Executive Leadership Team, and Health and Safety) to execute.
All leaders, employees and contractors in the office environment
Agilus by Synergie would like to thank all candidates for their interest in this opportunity.

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📌 Facility Administrator II (Ontario)
🏢 Agilus Work Solutions
📍 Ontario