Position Title: HR Payroll Coordinator
Location: 274180 Wallace Line, Ingersoll, Ontario N5C 3J7

Shift: 6:00AM, Monday, Tuesday and Friday, 6-8 hours per day

Status: Part Time Permanent

Type: Existing Vacancy

Pay Rate: $23.77 per hour

AWC Operations Canada (AWCC) performs many logistics functions. Some of these are real time yard management, real time data transfers, real time vehicle direct locating, dealer delivery, import / export preparations, rail car preparation and switching, rail car loading and unloading, and extensive assembly plant operations.

Summary of Position
The HR Payroll Coordinator provides administrative support to ensure efficient and productive operations as well as provides guidance and support with human resource and payroll related needs.

Essential Functions, Duties and Tasks
Payroll

Conduct daily payroll duties for hourly unionized associates, such as:

Calculating Piecework and entering in time and attendance system (TA)

Entering hours worked into TA

Entering time off into TA

Process time off requests for hourly unionized associates (e.g., vacation time, floating holidays, bereavement, jury duty, absences, etc.)

Conduct weekly payroll closing, utilizing checklists, verify the accuracy and completeness of calculations; submit to Corporate Payroll Team for processing

Reconcile payroll reports

Collaborate with operations staff to collect wages and hours data to generate the daily W2R report and submit to corporate office

Union dues calculation, invoice to Concur and payment

Unifor PEL fund quarterly

Vacation Accrual Audits

AP Enter new hires into HRIS (Autolink)

Process payroll adjustments in HRIS (Autolink), such as wage increases, in accordance with instructions given and/or collective bargaining agreement

Issue Payroll Status Change Form for status changes, terminations,



and leaves and submit to Corporate Payroll and Corporate Benefits with cc to Regional HR Manager

Processing status changes, terminations, leaves, including updates in Autolink

For processing terminations, includes final vacation pay calculation

ROEs

Benefits

Advise the Regional HR Manager of leaves e.g., medical leave, WSIB, etc.

Monitor progress in conjunction with the Corporate Benefits Department and Regional HR Manager until the leave has ended

Track eligibility for health and welfare benefits and provide related reports to the Corporate Benefits Department e.g., monthly eligibility report

Issue and collect benefit enrollment and beneficiary forms and forward to the Corporate Benefits Department for processing

Human Resources

Responsible for maintaining accurate hourly personnel files (both current and terminated) while ensuring confidentiality is upheld

Provide front line support for payroll, benefit and human resource questions or concerns. Identify resolution and escalates to the management team

Maintain reporting for union e.g., seniority list, and provide reports required by the union

Maintain the facility Attendance Tracker in accordance with the company's policy

Issue letters of employment as requested

Gather information to support workplace investigations of hourly unionized associates and/or operational issues

Monitor facility compliance with policy, procedure, and/or collective bargaining agreement

Escalates all Human Rights, Employment Standards, WSIB,



AODA, etc. issues to the Regional HR Manager

Other Duties/Requirements

Attend various meetings as needed (e.g., Benefits Payroll User Group meeting)

a positive workplace culture, the facilities open door policy, and the company's value statement "We treat others how they want to be treated"

Maintain a safe, clean, and organized working environment; notify Manager or Supervisor of any workplace hazards or unsafe condition

Understand and adhere to AWCC policies, including but not limited to company safety policies

Other duties as assigned by terminal management and/or Regional Human Resource Manager

Knowledge, Skills, and Abilities Required

Sound analytical thinking, planning prioritization, and execution skills

Ability to respond appropriately in pressure situations with a calm and steady demeanor

Effective attention to detail and a high degree of accuracy

Must be able to handle confidential information in an ethical and professional manner

Superior customer service and interpersonal skills with sensitivity to people

Robust work ethic and positive team attitude

Strong problem identification and problem resolution skills

Able to effectively communicate both verbally and in writing

Highly conscientious, along with an energetic and mature approach to their work

Education, Experience, and Minimum Requirements

Minimum 2 years of vocational/college education in relevant area of study

Minimum 1 year of payroll administration experience, with a unionized workforce preferred

Minimum 1 year of human resource experience, in manufacturing or logistics industry preferred

Good knowledge of payroll systems and internal controls

Good knowledge of human resource and payroll legislation

Intermediate level of

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📌 PT HR Payroll Coordinator - Ingersoll (Ontario)
🏢 Auto Warehousing Company Canada
📍 Ontario