We are currently seeking an Administrative Assistant to join our team. Your main goal will be to provide administrative services in a fast-paced environment to a variety of groups internally in both the office and fabrication facility. The candidate will perform a variety of administrative functions including administrative support, time entry, reception and a wide variety of other administrative responsibilities for the company.
We are looking for a self-motivated and detail-oriented individual with a minimum of 2 years experience in a related role who can work independently and has strong organizational, problem-solving and communication skills.
Key Responsibilities Providing data entry and other administrative support services to office, project & engineering teams
Performing reception duties for the office, answering phones, greeting and directing visitors, and handling/routing inquiries
Performing time entry for shop and office employees with a very high degree of accuracy for job costing, customer invoicing and payroll
Providing support and assistance to other groups in the office and shop as required
Supporting the planning and organization of meetings, company events, travel arrangements, etc.
Supporting the preparation, collection, tracking and maintenance of project-related documentation
Assisting with setup of new work stations and other basic IT support
Following and supporting Arjae’s safety policies,



programs and procedures in support of our commitment to the safety of all employees, clients, and other stakeholders
Performing other related duties as assigned
Qualifications/Requirements Strong organization, communication and customer-service skills with a friendly, skilled demeanor
Demonstrated experience and commitment to performing detail-oriented work with a very high degree of accuracy
A minimum of 2 years experience in an administrative role, preferably in an engineering and/or fabrication environment
Proficient in data entry, with a high degree of accuracy
Certificate or diploma from an Office Administration-related program is an asset but not required
Ability to multi-task and provide administrative support to multiple internal groups in both an office and shop environment
Strong computer skills and proficiency in Excel, Word, Outlook, SharePoint, and OneDrive are required; Adobe and/or Bluebeam Revu experience is an asset
Collaborative and team-oriented approach to support the business
Ability to work in a fast-paced, entrepreneurial environment
Additional Information This position is based in our office in Nisku, Alberta
Must be legally entitled to work in Canada
We thank all applicants, however only those selected for further consideration will be contacted.

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📌 Administrative Assistant (Alberta)
🏢 Arjae Design Solutions
📍 Alberta