Human Resources Specialist Job Description
1.0 FTE on a 260 day work calendar
Location: Albany, OR
Competitive salary and benefits package
We are most interested in finding the best candidate for the job; that candidate may be the one who comes from a less traditional background. We would encourage a candidate’s application, even if they don’t believe they meet every one of the qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources at [email protected] to discuss your application.
HUMAN RESOURCES SPECIALIST – Human Resources
Classification: Classified 260-day calendar
Reports to: Executive Director
FLSA Status: Non-Exempt

POSITION OVERVIEW
As a key member of the HR team, this position facilitates the fundamental infrastructure of all personnel processes, supporting daily operations and providing essential leadership in consultation with the Executive Director of HumanResources. Involved in every stage of the employee lifecycle, this role acts as an internal and external ambassador for theagency—welcoming new hires, guiding staff through benefits and leave during life's unexpected events, and assistingcandidates through the recruitment process. Beyond day-to-day coordination, this position serves as a team lead, guidingand coaching colleagues within the agency and providing regional support to partner districts seeking advice. Byidentifying process efficiencies, maintaining agency-wide systems, and ensuring compliance with evolving state andfederal regulations, this critical role directly impacts the fiscal, operational, and overall well-being of the entire agencycommunity.

QUALIFICATIONS
1. Associate’s degree or equivalent related experience or training.
2. Three years of recent successful experience in an administrative support position that includes HR-related functions.
3. Working knowledge of state and federal labor laws and regulations.
4. Highly proficient in word processing, database, spreadsheet, and presentation software and web applications;
Demonstrated ability to manipulate data and produce statistical reports using database and spreadsheet applications.
5. Excellent written and verbal communication skills to interact tactfully with diverse groups, present complex information, and de-escalate stressful situations.
6. Demonstrated ability to effectively execute and manage multiple competing priorities within tight deadlines, while maintaining a high-level of quality, accuracy, and confidentiality, and maintain flexibility across cross-functional team roles, while navigating constant operational interruptions and context shifts.
7. Demonstrated ability to make decisions independently and use initiative to accomplish complex assignments with general instruction and guidance.
8. Such alternatives to certain above qualifications may apply as deemed appropriate by the Superintendent.

GENERAL INFORMATION
This position has the following expectations and prerequisite abilities.
1. Promotion of equity and diversity in all settings and understanding and commitment to anti-racists principles.
2.



Maintain a high level of confidentiality in accordance with HIPAA, FERPA and adherence to the competent and ethical educator practices.
3. Maintain compliance with state and federal laws governing all aspects of our agency including ORS, OAR, IDEA, FOIA, and CIPA.
4. Exceptional prioritization of tasks, timely completion of work assignments, ability to take the initiative and work independently with minimal supervision.
5. Demonstrates respectful, versatile and effective teambuilding skills of cooperation, communication and active participation.
6. Present self and LBL in a professional manner including: in oral and written communication, professional disposition when working with others and maintaining professional dress standards.
7. Ability to understand and follow oral and written directives, find requested data and present in user-friendly formats for internal and public distribution.
8. Maintain regular attendance at work. Be punctual in meeting deadlines, attending meetings, and following schedules.
9. Utilize the teleservice platform to provide services to educators, students and district staff as directed.
10. Ability to lift, carry at least 25 pounds.
11. Ability to sit for extended periods of time in a vehicle or work setting.

ESSENTIAL FUNCTIONS
This is a general list of responsibilities and duties associated with this position. The specific job tasks are distributed across the HR Team and vary based on each specialist’s specific skill-set and training. The supervisor of this position may modify this list at any time it’s deemed necessary.
1. Recruitment & Onboarding: Manage job postings, candidate interviewing, hiring processes, initial onboarding, background checks, and licensure tracking.
2. Benefits & Leave Administration: Coordinate employee benefit plans, open enrollment, retirement systems, and leave programs such as FMLA, OFLA, ADA, and disability claims.
3. HR Data & Payroll Processing: Input, calculate, and maintain employee records, FTE status changes, pay adjustments, and position modifications in HR and payroll software.
4. Compliance & Required Reporting: Compile and submit mandatory state, regional, and organizational reports, including ODE requirements, disciplinary checks, and sexual conduct procedures.
5. Contract & Staffing Administration: Facilitate employee contracts, addendums, salary schedule placements, and third-party staffing agency agreements.
6. Workers' Compensation & Safety: Manage workers' compensation reporting, return-to-work coordination, injury subsidy programs, and claim resolution.
7. Employment Verifications & Records: Process requests for employment verification, loan forgiveness, offboarding processes, and system record closures.
8. Policy, Handbooks & Job Descriptions: Assist in updating job descriptions,



employee handbooks, and intranet resource pages.
9. Agency Calendar Management: Collaborate on creating, managing, and distributing annual agency and fiscal year work calendars.
10. Stakeholder Support & Technical Guidance: Act as a liaison between staff, insurance carriers, and external partners while providing de-escalation, policy guidance, and HR system training.
11. Cross-Functional Team & Operational Support: Provide backup coverage for other HR roles, perform general administrative tasks, and assist leadership with assigned investigations or meetings.
SALARY AND BENEFIT INFORMATION
Salary and benefit information shown are based on full-time employment (1.0 FTE) based on the current school year
Placement on the Linn Benton Lincoln ESD Classified salary schedule will be commensurate with applicant’s qualifications, relevant training, and experience
Linn Benton Lincoln ESD will provide an Insurance CAP to assist with health, dental and vision insurance premiums
Employer paid PERS, holidays, sick leave and personal days are also provided
Employer paid Life Insurance 1 x annual salary
Employer paid Basic AD&D; and Long Term Disability
May qualify for a Cell Phone/Data Stipend
Health Insurance
Oregon Educators Benefit Board (OEBB) provides insurance to school and education service district employees
Monthly premium deducted pre-tax
LBLESD contributes a monthly CAP/Pool to help offset insurance cost
Health Savings Accounts for high deductible plans
Flexible Spending Accounts
Carriers offered are:
Moda
Retirement
PERS – Public Employee Retirement System
For more information visit: pers.state.or.us
LBLESD pays the 6% employee contribution on behalf of each employee
Personal Leave
Up to 24 hours
Up to 96 hours (prorated based on work calendars less than 260)
Sick Leave Bank
Employees may opt to donate one day of sick leave to become a member of the Sick Leave Bank
Members may request leave from the sick leave bank in the event of a catastrophic illness or injury
Up to 3 hours per month
Professional Development Opportunities
LBLESD hosts a variety of training classes
First Aid/CPR classes offered onsite
Includes workshops and conferences
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact Human Resources at (phone hidden) for additional information and assistance.
Linn Benton Lincoln ESD is an Equal Opportunity/Affirmative Action employer.
Qualifying veterans and disabled veterans may obtain preference by submitting with their completed application a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension as verification of eligibility. Disabled Veterans must also submit a copy of their veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

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📌 Human Resources Specialist (British Columbia)
🏢 Linn Benton Lincoln Education Service District
📍 British Columbia