POSITION TYPE: Full-time, 75 hours/pay period, 1 FTE

SALARY SCALE: $37.20 to $42.40 /hour

CLOSING DATE: 2026/09/15*

Why should you join Bruyère Health RI?
The Bruyère Health Research Institute supports investigators who contribute to a better, more responsive health care system that delivers the best care to patients, residents, and families. We focus on finding the future of care for aging Canadians and vulnerable populations.

What we offer?

Competitive health and dental benefits program

3 weeks' vacation, 10 sick days, 2 float days

Defined Pension Plan

Wellness program and on-site gyms

Employee perks program

Employee and Family Assistance Programincluding Mental health support

Professional development and learning opportunities

Flexible work setting

Summary of the role
The Innovation & Program Operations Coordinator will be joining Bruyère's nationally recognized health innovation team as we advance the development, evaluation, adoption, and scaling of healthcare technologies within Bruyère and across Canada. The Innovation & Program Operations Coordinator is responsible for the oversight of day-to-day research activities of the innovation team and for financial coordination across the program.

Key responsibilities include providing support in areas such as grant submissions, completion of ethics materials, data collection and analysis, general ledger and payroll reconciliation, daily logistics to ensure that project objectives are met and project stakeholders are supported, manuscript drafting and other duties as required. Reporting to the Program Manager, the incumbent will also support the implementation and evaluation of innovation projects across Bruyère.

Main duties and responsibilities
Innovation Coordination Activities

Coordinate the day-to-day activities related to innovation projects

Conduct training and provide technical support to project stakeholders

Work with hospital staff on the many day-to-day tasks required to implement and evaluate innovation projects

Provide staff and patients with training on new technology

Provide hospital staff with support when piloting an innovation

Provide support on the development and implementation of project learnings (knowledge transfer)

Manage multiple competing priorities to meet deadlines and deliverables

Present innovations to individuals or small groups to engage them in the project

Liaise with project stakeholders for report edits and feedback

Support the grant submissions process





Write project reports for funders and internal stakeholders

Conduct data gathering and analysis for reports (when focused on project coordination deliverables)

Support innovation team with reviews of companies

Financial Activities

Perform monthly general ledger reconciliation across program accounts; investigate, document, and resolve discrepancies with Finance

Reconcile payroll to project and grant accounts, including salary allocations and effort splits across multiple funding sources

Track expenditures against approved budgets and funder terms; flag variances and projected over/under-spends to the Program Manager

Prepare financial reports and reconciliations for funders in line with reporting deadlines and eligibility rules

Maintain accurate financial records and audit-ready documentation for program accounts

Draft business cases for potential projects

Draft financial projections for small/straightforward projects

Draft final reports for stakeholders

Research Activities

Coordinate data gathering and analysis for innovation and research projects

Support innovation team with literature reviews

Write manuscripts for publications

Conduct data gathering and analysis for reports (when tied to research outcomes)

Complete new ethics applications with input from Program Manager or senior team members

Conduct straightforward data manipulation using appropriate software

Administrative Support

Take initiative to support team goals and pitch-in with tasks as required

Additional duties may be added as projects progress
Qualifications

Master's degree in relevant field

2 years relevant project coordination experience, ideally within healthcare and/or innovation, including areas such as project coordination and planning, budget development and knowledge of granting agency requirements and sound knowledge of innovation principles

Demonstrated experience with financial reconciliation, including general ledger and/or payroll reconciliation, and tracking expenditures across multiple funding sources

Key Competencies

Excellent oral & written communication, networking, and interpersonal skills,



ideally rooted in change management theory

Good negotiating, influencing, and training skills to effectively work with a variety of stakeholders

Good risk assessment and conflict resolution skills with understanding of when to elevate issues to other team members

Experience working with sensitive and private information, including payroll and financial data, with a high degree of discretion

Good analytical, creative problem-solving and organizational skills

Comfort working in financial and ERP systems, with advanced Excel skills

Demonstrated level of independence in completing projects on timeEntrepreneurial/self-starter/ability to take initiativeExtremely detail orientedStrong time management skillsFlexible and able to pivot and adapt to changing deliverables and timelinesForward thinking, with the ability to identify potential issues before they ariseExcellent computer skills (i.e., MS Office Suite)

Ability to manage virtual and in-person meetings

Strong writing skills and publication experience

Fluent in French and English (written and spoken), an asset

PMP or CAPM Certification is an asset

About Bruyère Health RI
Bruyère and its Research Institute are fully affiliated with the University of Ottawa, and have other regional academic, government, NGO, and industry partners engaged in collaborative research and innovation initiatives. Our research priorities include Aging and Long-Term Care, Palliative Care, Rehabilitation and Recovery, and Social Accountability (encompassing Primary Care and Health Equity).

Additional Information
*Please note that applications received after the closing date will not be considered.

Bruyère promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.

All Bruyère employees are required to provide proof of full vaccination as per our Enhanced COVID-19 Immunization policy.

An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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