Job Description

The Administrative Assistant to the Administration/Faculty provides support to the Coordinator of Pastoral Formation, other program coordinators, faculty and other administrators. Some primary duties include creating the Weekly Bulletin; preparing the agenda and materials for, and recording the minutes of, faculty meetings; communicating needs to the library, bookstore, media center, and physical plant; assisting the Academic Dean with special projects; overseeing the postal operations for the Seminary; and using the University booking system to reserve Seminary locations and request services. The Administrative Assistant to the Administration/Faculty performs such additional duties as assigned by the Coordinator of Pastoral Formation and the Rector.

Position Title

Administrative Assistant - Seminary

Job Description

The Administrative Assistant to the Administration/Faculty provides support to the Coordinator of Pastoral Formation, other program coordinators, faculty and other administrators. Some primary duties include creating the Weekly Bulletin; preparing the agenda and materials for, and recording the minutes of, faculty meetings; communicating needs to the library, bookstore, media center, and physical plant; assisting the Academic Dean with special projects; overseeing the postal operations for the Seminary; and using the University booking system to reserve Seminary locations and request services.



The Administrative Assistant to the Administration/Faculty performs such additional duties as assigned by the Coordinator of Pastoral Formation and the Rector.

Skills, Knowledge And/or Abilities

- Good leadership skills marked by humility and competency.
- Loyal to all the Church’s teaching and exhibit a love for the priesthood.
- Exhibit a high degree of integrity and dependability, a robust work ethic, and the ability to collaborate with others and maintain appropriate confidentiality.
- Ability to work independently, multi-task, and demonstrate competence in all areas of responsibility.
- Ability to work with all members of the Seminary and University community in a professional and charitable manner.
- Knowledge or ability to learn the following software skills and platforms: Microsoft Office 365 (Word, Excel, Outlook, One Drive, etc.), SharePoint, Canvas, Jenzabar (J1), MS Teams telephone system, Event Pro, and FMX.
- Proficiency in English language, grammar, syntax, punctuation and proofreading.

Salary Range

$16.50 - $17.17/hour

(Actual compensation will be commensurate with experience, education, and qualifications).

Employee Benefits

This full-time position includes a comprehensive benefits package, featuring annual, holiday, and sick leave. The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary’s University, an employer-sponsored retirement contribution, and a robust paid time off program.

For a complete list of employee perks, please visit:

Full Time/Part Time

Full time

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📌 Administrative Assistant - Seminary (Halifax Regional Municipality)
🏢 Mount St. Mary's University
📍 Halifax Regional Municipality