Job Description:

We are looking for a Front Desk Coordinator/Receptionist to support daily reception and administrative operations at a school in Richmond Hill, Ontario. This Contract position is ideal for someone who is organized, service-focused, and comfortable managing a busy front office while interacting effectively with students, families, staff, and visitors. The successful candidate will help maintain smooth attendance and sign-in processes, coordinate communications and deliveries, and provide dependable administrative support across the school community.

Responsibilities:

- Welcome visitors, manage front desk traffic, and ensure all guests are properly signed in while notifying the appropriate staff member of their arrival.
- Provide day-to-day administrative assistance such as preparing documents, handling correspondence, filing records, printing materials, and supporting office staff and school leadership.
- Sort, receive, and distribute incoming and outgoing mail, courier items, packages, and other deliveries, while coordinating with operations when rerouting is required.
- Monitor student arrival procedures for entry-level and middle school grades and help ensure safe, orderly front entrance operations.
- Track attendance matters, communicate discrepancies to faculty, and maintain accurate student attendance records and database updates.
- Administer late arrival and student sign-out procedures,



confirming required parent authorization and documentation are completed.
- Share timely information with staff, students, parents, and community members regarding school activities and general inquiries.
- Support emergency response procedures by assisting with front office protocols when building evacuation or other urgent situations occur.
- Maintain a tidy, welcoming reception area and represent the organization with discretion, confidentiality, and strong customer service at all times.

Requirements:

- Minimum of 3 years of experience in a reception, front desk, or administrative support role.
- College diploma in administration or a comparable combination of education and practical experience.
- Demonstrated ability to handle confidential information with sound judgement, tact, and professionalism.
- Strong verbal and written communication skills, with the ability to interact effectively with staff, students, families, and visitors.
- Proficiency in administrative tasks such as data entry, file organization, and managing a multi-line phone system.
- Working knowledge of office software including Microsoft Word, Excel, Outlook, and Google Workspace applications.
- Excellent organizational and interpersonal skills, with a strong focus on service and accuracy in a quick-paced environment.
- Vulnerable sector check required.

📌 Front Desk Coordinator/Receptionist (Richmond Hill)
🏢 Robert Half
📍 Richmond Hill