We are looking for someone who is available to work these scheduled hours consistently. Flexibility to occasionally assist with additional hours or special events is an asset.

About the Role

The Aesthetic Haus is looking for a friendly, organized, detail-oriented, and polished Receptionist / Front Desk & Social Media Coordinator to join our team.

This is a client-facing role that combines reception and administrative responsibilities with clinic organization and social media support. The ideal candidate is warm and welcoming, highly organized, comfortable multitasking, and confident using social media.

Key Responsibilities

Front Desk & Client Experience

- Welcome clients in a warm, friendly, and skilled manner
- Answer phone calls, emails, and client inquiries
- Manage appointments, bookings, cancellations, and rescheduling
- Use Jane App or similar booking software
- Process payments and assist with front-desk administration
- Provide an elevated and personalized client experience
- Communicate professionally with clients in person, by phone, and online

Clinic Operations

- Complete daily opening and closing duties
- Maintain a clean, organized, and welcoming clinic environment
- Monitor and maintain inventory
- Track supplies and place orders when needed
- Receive and organize deliveries
- Keep the reception and clinic areas tidy throughout the day
- Identify when supplies or products need to be replenished
- Assist with general administrative and operational tasks

Social Media & Instagram

- Monitor and respond to Instagram DMs and inquiries
- Maintain an active and engaging Instagram presence
- Create and post content on a weekly basis




- Film short-form videos and Instagram Reels
- Take photos and videos of the clinic, treatments, products, and behind-the-scenes content
- Assist with planning and organizing social media content
- Represent The Aesthetic Haus’s brand and aesthetic online

The Ideal Candidate

- Friendly, warm, and genuinely enjoys interacting with clients
- Professional, polished, and personable
- Extremely organized and detail-oriented
- Reliable and punctual
- Able to multitask and prioritize in a busy environment
- Takes initiative and can work independently
- Naturally tidy and takes pride in maintaining a beautiful, clean environment
- Comfortable with technology and quick to learn new software
- Familiar with Jane App or similar booking systems
- Comfortable using Instagram for business
- Confident filming short-form video content
- Strong written and verbal communication skills
- Previous front desk, receptionist, customer service, or administrative experience
- Experience in a medical spa, aesthetic clinic, medical office, beauty, or wellness environment is an asset

To Apply

Please submit your resume along with a brief introduction about yourself and why you would be a excellent fit for The Aesthetic Haus.

If you have experience managing Instagram, creating Reels, or filming social media content, please include examples or a link to your work.

Pay: $17.60-$21.00 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

- Flexible schedule
- On-site parking

Application question(s):

- Do you have content creation experience?
- Do you have any Reception experience?

Work Location: In person

📌 Receptionist / Front Desk & Social Media Coor (Oakville)
🏢 The Aesthetic Haus
📍 Oakville