Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth daily functions and excellent customer service. This role requires strong computer skills, proficiency in Jane software, Microsoft office, Google Drive, and the ability to manage multiple tasks efficiently. At least one year experience in health offices is required. The successful candidate will demonstrate excellent communication skills, organizational abilities, and a skilled demeanour.

Duties

- Manage front desk operations, including greeting visitors and answering phone line with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle client billing system Jane software
- Document creating, electronic file folder creating and ensuring proper organization of all electronic paperwork
- Provide client support via phone and in person, addressing inquiries and scheduling appointments
- Assist with bookkeeping tasks such as filing invoicing in QBO
- Support office functions including appointment scheduling, patient check-in/out, and maintaining patient records
- Maintain office supplies inventory and order supplies as needed
- Perform light cleaning duties around the office such as emptying garbage bins, wiping down surfaces, and loading/emptying dishwasher.
- Perform general clerical duties including typing correspondence, managing calendars,



and supporting team members with administrative tasks

Experience

- Previous office experience required, including a minimum of 1 year in health related office environment
- Familiarity with QuickBooks, Microsoft Office (Word, Excel), Google Workspace (Gmail, Google Drive, Google Calendar), and Jane software required
- Experience with front desk responsibilities, phone systems, filing, proofreading, and customer service is required
- Clerical or administrative experience demonstrating strong organizational skills and attention to detail is essential
- Excellent phone etiquette and communication skills necessary for providing exceptional customer support
- Prior experience in bookkeeping or payroll is a plus but not mandatory

This position offers an excellent opportunity for a motivated individual to contribute to a professional office environment while developing their administrative skills.

Benefits:

- Casual dress
- On-site parking
- Paid time off

Work Location: In person

Job Type: Part-time

Pay: $23.50-$28.50 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

- Casual dress
- Company events
- On-site parking
- Paid time off

Application question(s):

- Do you have experience direct billing?
- Do you have experience using Jane software?
- Do you have experience with payroll?
- Do you have experience managing a website on WordPress?

Experience:

- Administrative Assistance: 1 year (required)

Work Location: In person

📌 Administrative Assistant (Edmonton)
🏢 Stillar Psychological
📍 Edmonton