Project Coordinator

Reports To:

Construction Manager

Location:

Project Sites (Northern Saskatchewan)

Schedule:

2 weeks on, 2 weeks off

Employment Type:

Full-time, permanent

Company Overview:

Flatstone Construction

is an English River First Nation–owned general contractor providing end-to-end infrastructure and construction services across Saskatchewan and Alberta. With over three decades of experience serving major mining operators, we combine proven technical capability with a strengthened culture of safety, quality, and reliability. Flatstone is built on long-term partnerships—creating opportunities for Indigenous workers and their communities while delivering consistent, high-performance results in demanding environments.

We welcome and encourage applications from Saskatchewan residents.

Job Summary:

The Project Coordinator is the Construction Manager's accountable officer for project documentation, administrative coordination, and information management. The Construction Manager relies on this role to keep the project's records in order so that the construction team can focus on building.

This is a key operational role supporting the successful execution of Flatstone projects. The Project Coordinator acts as a critical liaison between the field, subcontractors, suppliers, and internal stakeholders — ensuring the right information is in the right hands at the right time, and that nothing falls through the cracks administratively while the construction team is focused on execution.

Key Responsibilities:

Document Control & Record Integrity

- Maintain complete, accurate, and current project records, including drawings, specifications, RFIs, submittals, change orders, and correspondence

- Manage the drawing register and revision logs, ensuring controlled distribution of the latest document revisions

- Organize records so that any team member can find what they need quickly, keeping documentation audit-ready throughout the project lifecycle

RFI & Submittal Tracking

- Manage and track all open RFIs and submittals, preparing submissions and following up on outstanding responses

- Maintain a live log of open items and flag any at risk of impacting the schedule before they cause a delay





- Provide labour and material pricing to support change order and site instruction processes

Meeting Minutes & Action Item Follow-Through

- Prepare and distribute meeting agendas and attend internal and client project meetings

- Produce accurate, timely meeting minutes and maintain a current action-item tracker distributed to relevant parties

- Track action items through to closure, helping hold internal and external parties accountable for their commitments

Subcontractor Documentation Compliance

- Maintain a compliance tracking log across all active subcontractors, including LEMs, updated schedules, and daily field reports

- Notify subcontractors of internal and client orientation requirements and submit personnel information to clients for site access

- Proactively flag documentation deficiencies before they become audit or payment issues

Cost Coding & Invoice Processing Support

- Ensure invoices and purchase orders are coded correctly and processed in coordination with the Site Administrator

- Track, verify, and support submission of daily LEMs to client requirements, and manage the purchase order process

- Support progress invoicing and cash-flow forecast preparation, and review client change documentation for accuracy and contractual alignment

- Evaluate subcontractor and vendor pricing using bid comparison tables

Schedule Support & Field Coordination

- Assist in maintaining and updating the project schedule and coordinating material requisitions and delivery tracking

- Support pre-mobilization activities and monitor field progress and quality compliance

- Support project close-out documentation, including statutory declarations and substantial completion packages

Qualifications:

- Diploma or certificate in Construction Management, Business Administration, or a related field, or an equivalent combination of education and experience

- 2–4 years of experience in a project coordination, document control,



or administrative support role in construction or industrial sectors

- Proficient in Microsoft Office (Excel, Word, Outlook) and document control or project management software

- Experience with LEMs, purchase orders, and change order processes considered an asset

- Familiarity with Saskatchewan occupational health and safety regulations

- Solid attention to detail and accuracy in record-keeping and reporting

Core Competencies

- Highly organized, with strong attention to detail across multiple concurrent documentation streams

- Proactive communicator who keeps the Construction Manager and field team informed before issues become problems

- Comfortable managing recurring administrative cadences — daily, weekly, and monthly — with minimal direct supervision

- Effective liaison between the field, subcontractors, suppliers, and internal stakeholders

- Collaborative and inclusive; supports workforce development for Indigenous workers and community members

What We Offer

Flatstone offers a competitive total rewards package designed to support our employees and their families:

- Professional development:

support for ongoing learning and training opportunities

- Meaningful work:

contribute to projects that create lasting opportunities for Indigenous workers and communities across Saskatchewan

- Stability and growth:

join an established, First Nation-owned organization with three decades of industry presence and an active project pipeline

This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee, and other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice.

Please Apply at the Des Nedhe website at

https://desnedhe.com/careers/

by September 21, 2026

As a diverse and inclusive First Nation employer, we encourage all qualified and interested candidates apply.

Des Nedhe Group relies on Section 48 and of the Saskatchewan Human Rights Code to give preference in employment opportunities to qualified candidates.

While we sincerely appreciate all applications, only candidates selected for interview will be contacted.

Exempt : Yes

Type : Full Time

Department : Projects

Location : OFFICE FLATSTONE

📌 Project Coordinator (Canada)
🏢 Flatstone Construction Limited Partnership
📍 Canada