Job Summary

Orbis Express is looking for an Administrative Assistant for the Business Development department to support the senior leaders in all aspects of daily routine work and future business planning. Must be able to work independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships

Job Details:

- Full Time
- Monday to Friday

Compensation & Advantages:

$60,000 - $70,000

Health Benefits Plan include:

- Employee Basic Life Insurance
- Employee Accidental Death & Dismemberment
- Dependent Life Insurance
- Critical Illness Insurance
- Extended Health Care coverage
- Dental coverage

Sales Coordination & Customer Support

- Act as a responsive point of contact for assigned customers and sales opportunities, handling inquiries and coordinating follow-up.
- Prepare proposals, customer presentations, and other sales materials in collaboration with the Sales Director and operations team.
- Follow up on open quotes and opportunities, document customer feedback, and help move opportunities through the sales process.
- Coordinate onboarding and handoff of new customers, lanes, and service requirements to operations.
- Monitor customer activity and service performance, escalating issues quickly and helping coordinate solutions across internal teams.

CRM, Pipeline & Reporting

- Maintain accurate CRM records for contacts, activities, quotes, opportunities, next steps, and account notes.




- Keep opportunity stages and expected close dates current so pipeline reporting is reliable.
- Assist with weekly and monthly sales reporting, including quote activity, wins/losses, account growth, and notable opportunities.
- Use customer, volume, and margin information to help prioritize follow-up and account activity.

Job Requirements for the Administrative Assistant:

- High School Diploma or equivalent
- Proficiency with Microsoft Office, particularly Outlook, Excel, and PowerPoint, and comfort using CRM systems.
- 2+ years of experience in sales coordination, customer service, inside sales, account support, or a related customer-facing role.
- Must have strong verbal and written communication skills
- Good organizational skills, detail oriented, ability to multi-task
- Team player, ability to recognize how individual actions affect the team as a whole

Why Join Orbis Express

This role is an opportunity to make a visible impact in a growing Canadian logistics company. You will work closely with decision-makers, customers, and operations, with the chance to develop your commercial skills while helping build long-term customer relationships and profitable growth.

Thank you for your interest in Orbis Express.

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Education:

- Bachelor's Degree (preferred)

Experience:

- Administrative experience: 1 year (preferred)
- Sales/Customer Service: 1 year (preferred)

Work Location: In person

📌 Administrative Assistant/Sales (Canada)
🏢 ORBIS EXPRESS
📍 Canada