Office Services Administrator

Our client is a leader in innovative water treatment solutions and is hiring Office Services

Administrator to join their team based in Calgary. The Office Services Administrator is a multi-

faceted role to be responsible for all administration duties as well as supporting our Office Services

and Shop team. This position will form part of our business team that manages administration,

procurement, logistics, I.T., and regulatory compliance.

Key Responsibilities

- Follow office workflow procedures to ensure maximum efficiency

- Maintain files and records with effective filing systems

- Monitor office expenditures and handle all office contracts (rent, service etc.)

- Perform basic bookkeeping activities and update the accounting system including expenses

- Data entry into Terra computer systems and assisting Project Managers with reporting

- Assist with Human Resource department including postings, on-boarding, benefits information,

administration, etc.

- Assist with presentation development, brochures and marketing material.

- Support other teams with various administrative tasks (redirecting calls, disseminating

correspondence, scheduling meetings etc.)

- Greet and assist visitors when they arrive at the office

- Monitor office supplies inventory and place orders

- Assist in vendor relationship management





- Ensuring all Corporate and Regulatory HSE policies and procedures are maintained.

- Other responsibilities that may arise from time to time and only as discussed and agreed to by

Finance Coordinator and Operations Director.

Qualifications & Required Skills

- Proven experience as office coordinator or in a similar role

- Experience in energy, service company or natural resource sector will be a plus

- Knowledge of basic bookkeeping principles and office management systems and procedures

- Outstanding knowledge of MS Office, “back-office” and accounting software

- Good working knowledge of Microsoft Word, Excel, and Outlook

- Project management, communication and organizational skills, and the ability to work in a rapid-

paced environment are essential.• Working knowledge of office equipment

- Excellent communication and interpersonal skills

- Ability to work in a team environment

- Organized with the ability to prioritize and multi-task

- Reliable with patience and professionalism

- Associate’s/College degree; BA in business administration or relevant office experience is a

plus

- Valid Class 5 Drivers license.

Pay: $50,000.00-$55,000.00 per year

Education:

- Bachelor's Degree (preferred)

Licence/Certification:

- Class 5 Licence (preferred)

Work Location: In person

📌 Office Services Administrator (Canada)
🏢 Humming Bee
📍 Canada