TruePath Financial Consutling Inc. is a registered firm with the Chartered Professional Accountants of Nova Scotia.
Job description
Part-time Bookkeeper and Administrative Assistant
Role Summary
This position helps our small accounting firm run smoothly. You will perform daily bookkeeping tasks for clients and provide front-office administrative support. You must be organized, good with numbers, and friendly with clients.
Key Responsibilities:
Bookkeeping Duties
- Data Entry: Enter financial transactions, receipts, and invoices into accounting software.
- Reconciliation: Match bank and credit card statements with company records.
- Accounts Payable/Receivable: Process incoming bills and track customer payments.
- Payroll Support: Assist with preparing basic payroll and tracking employee hours.
- Financial Prep: Organize client documents for tax season and financial statement preparation.
Administrative Duties
- Client Communication: Greet visitors, answer phone calls, and respond to basic emails.
- Scheduling: Manage calendars, book client meetings, and coordinate appointments.
- Document Management: Scan, file, and organize digital and physical client records securely.
- Office Support: Order supplies,
manage mail, and keep the office tidy.
Qualifications and Skills
- Experience: 1 to 2 years of experience in bookkeeping or office administration.
- Education: Post-secondary education in accounting or business administration.
- Software Skills: Knowledge of QuickBooks, Sage 50, Microsoft Excel & Word.
- Communication: Solid written and verbal communication skills.
- Core Strengths: Proven ability to work independently with minimal supervision and take initiative on daily tasks.
- Time Management: Strong organizational skills to consistently meet fixed calendar deadlines.
- Teamwork: Excellent interpersonal skills to coordinate smoothly with a small team.
- Attention to Detail: High accuracy when handling financial numbers and sensitive data.
- Discretion: Ability to keep strict client confidentiality.
Pay will be commensurate with experience.
Please forward your cover letter and resume in strict confidence.
We thank all candidates for their interest; however, only those selected for an interview will be contacted.