Location: Oro-Medonte, ON (North of Barrie)

Job Type: Part to Full Time

Schedule: Monday to Friday, Day Shift, Weekends as Required – 25 up to 42.5 Hrs/Week + more during peak times

Work Location: In Person

Position Summary

We are seeking a motivated and detail-oriented Accounting/Administrative Assistant to join our team in Oro-Medonte, Ontario. This role is ideal for an individual who thrives in a fast-paced environment, enjoys customer interaction, and possesses strong organizational, numbers/accounting and administrative skills.

The successful candidate will support the Controller with daily and auction operations while also assisting the Administration team when/if required with office operations, assist customers and auction participants, manage data entry and payment processing, and ensure accurate documentation and communication throughout the auction process.

Key Responsibilities

Accounting Support

- Creating, updating and reviewing various auction spreadsheets
- Assisting with the auction collections and payout process
- Assisting with operational accounts payable and data entry

Customer Service & Office Support

- Greet customers and visitors in a professional and friendly manner
- Answer incoming phone calls and respond to customer inquiries
- Explain auction terms, conditions, and bidding procedures to customers
- Direct customers to the appropriate department or staff member as needed

Administrative & Data Entry

- Track consignments arriving at the yard
- Enter and update consignment information in Salesforce and AuctionFlex
- Upload photos and videos to auction listings
- Maintain accurate records and documentation

Collections & Payment Processing

- Process payments through the POS system, auction and accounting software
- Create invoices as required
- Follow up with bidders regarding outstanding payments
- Ensure all payment transactions are completed accurately and efficiently

Scheduling & Coordination

- Book pickup appointments for customers
- Prepare and organize required paperwork and documentation




- Assist with additional accounting/administrative duties as assigned

Qualifications & Requirements

- College diploma in Business Administration or related field, or equivalent work experience
- Proficiency with QuickBooks and Microsoft Office Suite (Outlook, Word, Excel)
- Minimum 1 year of accounting/bookkeeping and administrative experience preferred
- Minimum 1 year of customer service experience preferred
- Understanding of accounting processes including A/P, A/R, G/L, J/E and government compliances
- Proven experience with standard bookkeeping practices
- Strong verbal and written communication skills
- Professional appearance and conduct
- Reliable vehicle required (no public transportation available)
- Ability to travel occasionally if required
- Flexibility to work weekends and early shifts as needed
- AuctionFlex and Salesforce knowledge an asset but not mandatory

Core Competencies

- Ability to prioritize workload while maintaining a high quality of work
- Ability to work independently and collaboratively within a team
- Strong analytical and problem solving skills and decision making skills
- Accountability and dependability
- Enforcing Policies, Rules and Regulations
- Strong verbal, written and interpersonal communication skills
- Excellent organizational and time management abilities
- Dependable, accountable, and adaptable
- Ability to manage stress and work effectively under pressure
- Ability to multi-task
- Positive attitude and professional demeanor

Preferred Assets

- Bilingualism (English/French)
- Money handling experience
- Auction industry experience
- Understanding and experience using QuickBooks and Excel
- Experience with Salesforce or CRM systems
- Experience using AuctionFlex software

What We’re Looking For We are looking for a dependable and energetic team player with a strong work ethic who can provide excellent customer service while maintaining accuracy and efficiency in a busy office environment.

Pay: $20.00-$22.00 per hour

Expected hours: 25.0 – 42.5 per week

Benefits

- In office parking

Work Location: In person

📌 Accounting/Administrative Assistant (Oro-Medonte)
🏢 Allstar Auctions
📍 Oro-Medonte