Join us and help make a difference! At Grey County we work together to deliver essential public services that meet the needs of our communities. Grey County isn't just a great place to live; its also a great place to work!

We are proud to offer competitive wages and an attractive total compensation package. We support learning and continuous employee development, and champion career progression for our employees. We value work-life balance, so you can make the most of your career at Grey County, while making the most of your life in Grey County!

Apply now to join our team!

Grey County's Human Resources department is recruiting a permanent, full-time Administrative Assistant. This job posting is for an existing vacancy. The anticipated start date for this position is November 2026.

Applications will be accepted until the position is filled.

Purpose

Reporting to the Director of Human Resources, the Administrative Assistant provides senior-level administrative, coordination, and confidential support to the Director and Human Resources Department. The role supports a diverse, high-volume municipal Human Resources portfolio, including labour relations, disability management, recruitment and onboarding, corporate training, records management, policy administration, departmental planning, and corporate priorities. The position requires sound judgment, discretion, political acuity, strong organizational skills, and the ability to manage competing priorities in a complex upper-tier municipal environment while supporting the County’s mission, values, and commitment to excellence in service to Grey County employees.

Responsibilities

- Provides high-level administrative support to the Human Resources Department, including filing, drafting correspondence and reports, preparing materials for electronic signature, processing invoices and credit card reconciliations, purchasing and coordinating office supplies, and supporting day-to-day departmental operations.
- Manages and coordinates the Director of Human Resources’ calendar, email, meeting schedule, and administrative workflow, including prioritizing requests, coordinating briefing materials, tracking follow-up items, and ensuring the Director is prepared for internal, external, Council-related, and time-sensitive meetings.
- Supports recruitment, hiring, and onboarding processes by assisting with employment contracts, offer packages, new hire orientation for Human Resources employees, non-union updates, and organizational chart revisions based on approved organizational changes.
- Maintains and handles highly confidential and sensitive information related to Human Resources, labour relations, disability management, employee matters, organizational change, financial information, and corporate decision-making with a high degree of discretion, accuracy, and professionalism.
- Acts as the departmental lead for SharePoint and Human Resources records management, including maintaining physical and electronic departmental documents, supporting document accessibility requirements under the Accessibility for Ontarians with Disabilities Act, and coordinating records destruction with the Clerks Department.
- Maintains and updates Human Resources policies, forms, templates, job descriptions, hire letters, contact lists, benefit and salary materials, performance documents, and departmental resources to support consistency, accessibility, accuracy, and compliance with corporate standards.
- Supports the preparation, coordination, formatting,



and tracking of Human Resources reports, briefing notes, Council-related materials, presentations, and confidential correspondence in accordance with corporate standards and timelines.
- Provides administrative support for the Human Resources department work plan and participates in departmental strategic planning sessions.
- Coordinates administrative support for Human Resources committees, Labour Management meetings, internal departmental meetings, and assigned project or ad hoc meetings, including preparing agendas, reports, pre-circulated materials, minutes, follow-up correspondence, and related documentation.
- Assists with the coordination of the corporate training program, including leadership and health and safety training, external vendor coordination, room bookings, scheduling, participant registration, and refreshments.
- Provides high-volume administrative support to the County’s Disability Manager portfolio, including opening and maintaining confidential disability management files, updating claim and employee information, tracking start and end dates, monitoring documentation requirements, and supporting related follow-up.
- Coordinates the annual preparation and distribution of service award recipient information to department heads and finance staff.
- Processes departmental accounts payable invoices, including coding by cost centre and forwarding documentation to Finance.
- Maintains current knowledge of relevant legislation, collective agreements, County policies and procedures, and related requirements to support accurate implementation within the role’s area of responsibility.
- Performs other duties as assigned in accordance with departmental and corporate objectives.
- Works in compliance with the Occupational Health and Safety Act and other applicable legislation, departmental policies, procedures, practices, operational guidelines, and protected work practices.

Working Conditions

Normal working hours are a 35-hour week, with occasional overtime required to respond to urgent matters, deadlines, Council or committee timelines, special events, peak periods, and emergent Human Resources priorities. Required to maintain a professional public image of the County when interacting with employees, elected officials, other levels of government, external organizations, vendors, and the public. Works in a high-profile public sector office with frequent interruptions, competing priorities, and changing demands during the workday. The role requires initiative, sound judgment, political acuity, discretion, and a consistently pleasant, professional, and positive demeanour while handling sensitive financial, administrative, personnel, labour relations, disability management, policy, and organizational matters.

Contacts

Internal Working Relationships

Requirement for ongoing working relationships with County staff at all levels, including senior management, directors, managers, supervisors, Human Resources staff, Finance, Clerks, Information Technology, and other departments, as an administrative representative of the Director of Human Resources office.

External Working Relationships





Employer benefit and insurance providers, the public, staff from other municipalities and governmental offices, external vendors, office suppliers, training providers, and other external stakeholders as required.

Knowledge and Skill

- An accredited college diploma in Business Administration, Human Resources, or related discipline.
- Three (3) to five (5) years of administrative support experience, including at least two years of human resources program assistance or an equivalent combination of education, training, and experience.
- Certified Human Resources Professional (CHRP) an asset.
- Education in municipal government, particularly AMCTO training would be considered an asset.
- Demonstrated understanding of municipal government operations, Council and Committee processes, corporate policies, and the importance of confidentiality, discretion, and political acuity in a public sector environment.
- Strong interpersonal skills combined with excellent written and verbal communication skills.
- Ability to handle multiple assignments simultaneously.
- Ability to use utmost tact and diplomacy in difficult situations.
- High level of initiative and independent judgement and ability to work with minimum supervision.
- Excellent organizational skills and attention to detail.
- Understanding of a unionized environment and working with or interpreting collective agreements is an asset.
- Proficiency with Microsoft Office and various other inter-departmental applications.
- Previous experience working with an HRIS is required; working knowledge of Dayforce is considered an asset.

Impact of Error

Errors in judgment, accuracy, confidentiality, scheduling, records management, or communication may result in loss of trust in the Human Resources function, disruption to corporate and departmental priorities, financial or legal exposure, reputational risk, and adverse impacts on employees, management, Council decision-making, and external relationships. Errors in statistical analysis, reporting, documentation, or tracking may result in incorrect information being relied upon by staff, management, Council, external partners, or service providers, potentially affecting decisions, timelines, compliance, and service delivery.

Grey County is proud to be an equal opportunity employer, and promotes a culture of respect where all team members are valued for their unique talents, knowledge and lived experiences. Accommodations are available for all parts of the recruitment process. Applicants are encouraged to outline accommodation needs when submitting their application. If alternate methods of application are required, candidates can email [email protected]. This recruitment process does not use artificial intelligence (AI) to screen, assess, or select applicants.

All applications are reviewed and evaluated by our hiring team. While we thank all candidates for their interest, only those selected for an interview will be contacted.

Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act, and will be used only to determine eligibility for employment.

Based on the nature of the position, pre-employment screening may be required including but not limited to; Criminal Record Searches, Financial Credit Inquiries; Educational and Credential Verification; Driver’s Abstracts; Drug/Alcohol Testing; Pre-Medical Testing and Investigative Employment References.

📌 Administrative Assistant - Human Resources (Permanent, Full-Time) (Owen Sound)
🏢 Grey County
📍 Owen Sound