: Part time Administrative Assistant

Location: Calgary, AB (Office-based, part-time role, Monday-Friday)

Company: Infracon Construction Inc.

Hourly Wage: $24-$28 per hour (depending on experience)

Position Overview:

Infracon Construction is seeking a highly organized, dependable, and proactive Part-Time Administrative Assistant to support our Calgary office. This is an office-based role working Monday through Friday from 8:00 AM to 12:00 PM.

The successful candidate will take ownership of the day-to-day administration and organization of the Calgary office while providing administrative support to senior leadership and assisting with a variety of corporate functions, including travel coordination, business development support, document preparation, communications, and other company initiatives.

Responsibilities

Office & Reception Administration

- Maintain an organized, professional, and welcoming office and reception area
- Monitor and replenish office, kitchen, and coffee supplies
- Maintain shared office equipment and coordinate service or repairs as required
- Liaise with building/office management regarding maintenance, access, and other office-related matters
- Collect, sort, and distribute incoming mail and deliveries
- Prepare and coordinate outgoing mail, couriers, and packages
- Prepare and distribute internal office communications and memos
- Assist with meeting room preparation and general office coordination
- Maintain office records, contact information, and administrative files
- Assist with planning staff events, meetings, lunches, and other office activities
- Manage the company’s Calgary condo unit, including the booking calendar, rent payments, cleaning services, restocking supplies, and other accommodation-related requirements

Executive & Administrative Support





- Provide administrative support to the Vice President, Director of Indigenous Relations, and Director of Business Development
- Coordinate travel arrangements, including flights, accommodations, and transportation, as well as restaurant reservations, meetings, and events
- Assist with calendar management and meeting coordination as required
- Organize, code, and submit corporate credit card receipts and supporting documentation
- Format letters, reports, presentations, proposals, resumes, project sheets, and other business documents
- Maintain files, records, and documentation, including general filing, scanning, copying, and document control
- Maintain client, contact, opportunity, and meeting information in Salesforce, including entering meeting notes and performing routine CRM updates
- Update project sheets, client lists, business development records, and other tracking documents as requested
- Monitor shared email inboxes and distribute or action requests as required
- Assist with social media content and maintain corporate photos, marketing materials, templates, and other shared resources
- Assist with conferences, community events, sponsorships, and other business development initiatives
- Assist with maintaining company Google Earth/KMZ files and other project information, where experience allows
- Assist with Microsoft Power Automate workflows and other process-improvement initiatives where experience allows




- Provide general administrative support to other departments as required

Qualifications

- Previous administrative, office coordination, reception, or executive assistant experience is preferred
- Strong organizational skills with excellent attention to detail
- Demonstrated initiative and follow-through, with the ability to identify routine administrative needs and action them independently
- Ability to prioritize and manage a variety of responsibilities with minimal supervision
- Strong written and verbal communication skills, with a professional and approachable manner
- Proficient with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams)
- Experience with Adobe Acrobat and SharePoint is an asset
- Experience coordinating travel, meetings, accommodations, and expense documentation is an asset
- Experience with Salesforce or another CRM platform is an asset
- Experience with Canva, social media platforms, or similar tools is an asset
- Experience with Power Automate or other workflow automation tools is an asset but not required
- Experience with Google Earth/KMZ files is an asset but not required
- Ability to learn new software and processes quickly
- Comfortable interacting professionally with employees, visitors, vendors, clients, and senior leadership

What We Offer

- Consistent part-time schedule, Monday-Friday from 8:00 AM to 12:00 PM
- Downtown Calgary office location
- Competitive hourly wage of $24-$28, depending on experience
- Varied role with exposure to operations, executive administration, Indigenous Relations, business development, proposals, and marketing
- Collaborative work environment with the opportunity to take ownership of the day-to-day organization of the office

📌 Administrative Assistant (Calgary)
🏢 Infracon Construction
📍 Calgary