Keep Things Moving at Yardworx

Yardworx is looking for a highly organized, dependable, and proactive Administrative Assistant to join our team.

This is an important support role within our business. You will work closely with management and our operations team to keep information organized, stay on top of follow-ups, coordinate administrative tasks, and make sure the details that keep our business running smoothly don't get missed.

We're looking for someone who takes initiative, learns quickly, communicates well, and can be trusted to get things done without constant supervision.

If you're the person people rely on to keep things organized, remember the details, and follow through, we'd like to meet you.

What You'll Be Doing

Administrative Support

- Manage incoming emails and phone calls
- Organize documents, records, and digital files
- Enter and maintain accurate information in company systems
- Assist with spreadsheets, reports, and data entry
- Maintain calendars, schedules, and task lists
- Prepare forms, documents, and other office materials
- Track outstanding tasks and follow up to ensure they are completed
- Help keep management organized and on top of priorities

Operations Support

- Provide administrative support to the Production and Operations teams
- Help coordinate information between the office and field crews
- Assist with scheduling and communicating daily work
- Track outstanding work, callbacks, and follow-up items
- Assist with service orders, production records, and documentation
- Help organize information during busy landscaping and snow seasons
- Maintain accurate records and ensure important information is up to date

Customer & Team Support

- Respond to customer inquiries professionally
- Assist with customer follow-up and requests
- Communicate with subcontractors
- Assist with subcontractor paperwork
- Help schedule interviews, meetings, and appointments
- Support other departments with administrative tasks as required

What We're Looking For We're looking for someone who is:




- Highly organized and detail-oriented
- Reliable and accountable
- A strong communicator
- Comfortable working independently
- Proactive and willing to take initiative
- Comfortable managing multiple priorities
- Confident using computers, email, Microsoft Office, and Excel
- Quick to learn new software and systems
- Professional and comfortable communicating with customers, employees, and subcontractors
- Someone who notices what needs to be done and takes care of it

Previous administrative, office, customer service, or operations experience is an asset. Experience in landscaping, snow removal, construction, property management, or a similar industry is also an asset, but not required.

The Person We're Looking For

We're not looking for someone who needs to be told what to do every step of the way.

We want someone who can look at a busy day, understand what needs attention, stay organized, and follow through.

You will be working with a lot of information and a lot of moving parts, so organization, attention to detail, good judgment, and follow-through are extremely important.

You don't need to know our industry when you start. We'll teach you the business and our systems. We need someone who brings the right attitude, work ethic, and willingness to learn.

What We Offer

- Full-time, year-round position, occasional overtime.
- Training and support
- Chance to grow with a growing company
- Variety in your day
- Supportive team environment
- Company events
- Casual dress
- On-site parking
- Wellness Program

About Yardworx: Yardworx is a year-round landscaping and snow removal company serving commercial and residential customers.

Our business moves quickly, particularly during the winter season, and having organized people behind the scenes is critical to our success.

If you're organized, dependable, proactive, and someone who takes pride in keeping things running smoothly, we want to hear from you.

Apply today and tell us a little about yourself and why you would be a great fit for Yardworx.

Pay: $22.00-$25.00 per hour

Work Location: In person

📌 Administrative Assistant – Operations (Calgary)
🏢 Yardworx
📍 Calgary